Pre-meeting agenda
Date: 6/19/2012,   5:00 – 7:00 p.m.
Wilson & Wilson on Minnie Street

1. ROLL CALL
2. WELCOME Rilene Ann to the FYA Board
3. MINUTES APPROVAL (Please make sure to review the minutes from the last meeting so we can approve them)
4. UNFINISHED BUSINESS
   1. Fundraising ideas:
      1. June/July: Markets
      2. September: Sleep-Out (Thirst Youth Group -City wide youth group)
      3. November: National RHY (Runaway Homeless Youth) Awareness Month: Vigil, Open House, Monologues?)
      4. February: Project Run-Away
   2. Board Officers:
      1. Danny Bramer – Vice President
      2. Barb Tyndal – Secretary and/or another person comfortable with techy stuff to be recording secretary
   3. Board Advance:
      i.  July 28, or 9/8, 9/22, 9/23,
5. OUR IDENTITY: procedure for 501c3 name change.
   1. We need to vote on this and amend our bylaws as appropriate. Patrick’s inquiries so far indicate that there is not a problem to do this, as previously advised. It will take some paperwork and some time though – not just on FYA’s part, but Clearwater Counseling will also have to update all their records with insurance companies.
6. NEW TIMELINE
7. GRANT Updates:
   1. BHAP, ESG, & BCP
8. POTENTIAL REDESIGN
   1. of Clearwater Counseling office to accommodate staff for FYA. In the future, we will have multiple employees and will need to consider office space issues. There will be an office at The Door for shelter staff, but not sufficient for overall operations including admin. Marylee will share thoughts on this.
9. GOOGLE DOCS PROTOCOL
   1. protocol for shared document revisions, edits, etc. Patrick will discuss this for 5-10 minutes to bring people up to speed on how it works.
10. FLOW CHART

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COMMITTEE CHAIR REPORTS:

Public Information:

• Finalized design for thank you/note card & Stationary,

Building:

• Dave

Financial Updates

• Brad

Fundraising

• The Walk for Charity held on May 11 brought in  ~ $260.
• Markets:
  Good questions and good stories from our customers
• 6/4/ Down Town – 1 hour only, severe rain storm hit and the Vistas were in standing water 4″ deep. We packed up early.
• 6/6 Farmer’s Market – They made $44.00 dollars with a 4.0 donation. We pay a flat $10.00 + a 10%  charge on profit.
• 6/13/ Farmer’s Market – Rainy day – but they made $20.00 + 12.00 in donations
• 6/18/ Down Town Market, ~$50.00 in sales and ~$30.00donations

Board training idea: FYA emails and addresses and google docs

Vista Updates
From Sarah:
Helping Meagan with markets.
Helping Marylee with grant. Completed Disaster Response Flip Chart, Updated training chart for future shelter staff and am currently working on policies.

From Meagan:
I began as an Americorps VISTA at FYA on May 7th, 2012 and since then, have been working to organize materials for our booth at the Monday Downtown markets and the Wednesday Tanana Valley Farmers’ Markets. I have also (slowly but surely…the market has been quite time consuming) been working with MailChimp to organize a template for the online newsletter. Please refer to the attached spreadsheet with market expenses.