May 22, 2024 Regular Board Meeting Minutes (DRAFT)

1. Called to order at 5:35pm. Board members present: Jim Williams, Leland Rich, Seane Mackey. Staff Present: Bran Taylor. Also Present Board Candidate Meaghan Price
2. Opening Prayer (Jim)
3. Meeting Agenda MSP: Leland/Seane (Approved as presented)
4. Meeting Minutes  MSP: Leland/Seane Approved as a group
a. January 31. 2024
b. February 28, 2024
c. April 24, 2024
5. Board Housekeeping
a. Thank you notes & signatures (none this time).
b. Board member recruitment update (Meaghan Price) Megan introduced herself to the Board.
6. Financial Report. This year, we are at about $28K P&L loss. Last year this time we were at $128K. There is a ($1,600-ish) negative AP amount on the balance sheet. Brian will have Sam take a look. AR, the $20K is a number Sam parked – a year end journal entry. Year to date public support is at $91K…that’s good for this time of year. Anna saw 60 clients in April. Mental Health Trust grant – we were hoping to know in mid April. YIS grant – should be finding out soon.
7. ED Report. Began working with Krystel – her official first day is June 3rd. Enrolling her in trainings like accounting, counseling. Getting her up to speed on community partnerships. Goldpanners and One Homeless night coming up. We’ve made 3 recent hires.
8. Unfinished Business
a. Continue facilities planning
b. CDBG – Close out with City of Fairbanks
c. OCS Billing / YIS Grant Update – see ED report
d. Red House sale update – only had 6 viewings since we listed it. Discussion. Decision to take it off the market. Jim will call Tracy.
e. 2023 IRS 990 status update – Sam has started.
9. New Business
a. (Discussion) ED Transition – update, discussion.
b. (Discussion) Lotto Alaska participation – discussion of pro’s and con’s. Table decision to June.
c. (Action) Board to accept Meaghan Price as new board member. MSP (Leland/Seane) Adopted unanimously!
d. (Action) Bank account access resolution – who needs to be the signers? Discussion about who would be best. Switching to Krystel and Leland is the best option. Board adopted Resolution 2024-2, authorizing Krystel and Leland to have administrative access to bank accounts. MSP Jim/Seane, Adopted unanimously.
e. (Action) Credit card custody transfer – what are the action step? Needs to be in jointly held by Krystel and Leland. Decsion was made, no objections.
10. Committee(s)
a. Keystone Building Project
11. Next Meeting(s) or Events. Board member absences.
a. Next Board Meeting June 22nd (late morning), 2024 @ 5:30pm. (Key Stone)
b. June 19 – Goldpanners night!
c. Brian out of town June 7-17
d. Jim in Texas May 25 – June 8
e. One Homeless Night – July 13th.
f. No board meeting in July.
12. Adjourn