January 31, 2024 Regular Board Meeting Minutes (DRAFT)

5:30pm @ Keystone

1. Meeting called to order at 5:31, Keystone Counseling. Leland, Jim, Staff Brian Taylor was present. Board Candidates. Seane Mackey and Roy were present. A quorum was present.
2. Opening Prayer (Jim)
3. Approve Meeting Agenda (MSP: Leland, Jim – approved)
4. Meeting Minutes, November and December 2023 (MSP: Leland, Jim approved)
5. Board Housekeeping
a. Board signed thank you notes – nothing to sign
b. Board member recruitment update – Seane is here tonight. Patrick Lovely, Amy Oppe.
6. Financial Report
a. see reports. FY23 is closing. Meeting with Sam at 1:00pm. Agenda – clean up chart of accounts, what do we want to capitalize, donations and how they don’t match across the set ups in the chart of accounts. Brian has a list.
Final numbers for 2023 – Keystone: revenue was $165,623 70% recovery rate. December donations: $77,000+. For 2024, we are way ahead of 2023 year to date. Our gap is OCS kids and reimbursement. Rep. Prax outreach.
Brian applied for a $50K grant from Rasmussen to help build our development program. They reached out to us. We’ll know more about the application on Feb 15th.
(Action – Brian) – White paper on what need to change in AAC or statute. Then we’ll reach out to Rep. Prax.
Leland question – $114K receivable on balance sheet. Its the BHAP grant. Reimbursement for salaries. We do a draw once per month.
7. ED Report – OCS custody for one patron – kiddo has been at the Door going on 60 days – no plan from OCS on how to place the kiddo at the next level. Brian was accepted as a Key Note speaker at the Wellness Coalition as a Key Note speaker (Feb 8th). Doing really well with KeyStone. We need another counselor – Anna knows a couple of local providers who may be interested. We are doing job fairs. Red house – sign is up. Pictures were taken by realtor. No offers yet. May be a problem with the dentist and their parking plan – they park on our lot. Staffing – we’re going through the interview process for a 4-mindnight youth advocate position. Alayah will be here into June/July.
8. Unfinished Business
a. Continue facilities planning
b. CDBG – Close out with City of Fairbanks.
c. OCS Billing Update – work to do on the Legislature side of OCS. We have a plan to help Rep. Prax.
d. Red House sale update.
e. We need to print and sign the Nov 2023 minutes or Draft a resolution so Brian and Leland can wrap up the Global Credit Union account. Was decided to do a resolution See 2024-1 (MSP: Leland/Jim Approved)
9. New Business
a. (Discussion) Update on December 2023 marketing push – results recap, next steps
see ED report. Roy has a number of initiatives in play to keep up the momentum in keeping the public engaged and driving donation revenue.
b. (Discussion) 2023 990 Tax Return (to UFB, March 2024)
c. (Discussion) 2024 Big Goals (what 2 or 3 BIG things do we need to get done?) Get the Brown house down. Resolve the OCS issue. 2nd Counselor. Marketing and Development Plan. Stretch goal: get the foundation removed.
d. (Discussion) 2023 ED Annual Eval – Process? Who’s taking lead? This is important for the state licensing process. (Jim will take lead)
e. (Discussion/Action) Receive Seane Mackey and Lisa Mackey as board members. (Accepted Seane Mackey to be a board member (MSP: Leland/Jim Approved). No motion to accept Lisa Mackey as a board member.
10. Committee(s)
a. Keystone Building Project
11. Next Meeting(s) or Events. Board member absences.
a. Next Board Meeting February 28, 2024. @ 5:30pm. (Key Stone)
12. Adjourned at 7:00pm