October 30, 2023 Regular Board Meeting Minutes (APPROVED)

5:30pm @ Keystone

1. Meeting called to order at 5:30, Keystone Counseling. Leland, Jim, Kendi and Staff Brian Taylor was present. A quorum was present.
2. Opening Prayer (Jim)
3. Approve Meeting Agenda (MSP: Leland, Kendi – approved)
4. Meeting Minutes, August 2023 (MSP: Leland, Kendi approved)
5. Board Housekeeping
a. Board signed thank you notes
b. Board member recruitment update: Potential candidates: Jason Witt, Patrick Lovely, Sam Trotzke has one??, Billy Smith.
6. Financial Report
a. see reports
7. ED Report – see written report.
a. Alayah is leaving FYA – Krystel is coming back.
b. FYA has had more bed nights this year.
c. Finances – year is not winding up in a good place. We’re not having a good month, despite it being a PFD month.
d. We drew $46,000 on ESG, $45,000 on BHAP.
e. Roy is on-board – focusing on keeping current donor base & growing donor base.
– 1st Friday event @ First Pres in January (Jason Major, featured artist)
f. We have publicity events planned – except curling event did not work out. Moose lodge. Healy school.
g. Keystone update (Brian)
8. Unfinished Business
a. Continue facilities planning
b. CDBG – Close out with City of Fairbanks
c. OCS Billing Update – noting happening on grant idea. Still getting $32.40/night. Kim Koval is deputy commissioner.
d. Alnise – Probation officer will not get back with us. (Officer Workman??). on 6/30 he told Brian we would be paid $1,630 – that did not happen. Since 6/30 it appears that she has made 3 payments. See updated court order (attached to agenda). Can we attach the judgment to garnish her PFD?
e. Solarize Fairbanks – we’re going forward with the grant agreement to have solar panels installed on the shelter facility.
f. BHAP Audit – we had a clean audit from the state. They liked everything they saw. Insurance was approved to be an allowable expense.
g. Red House – AmeriCorps volunteers will be using for a while.
9. New Business
a. (Discussion) Web Page & Board Blog problems. Problem is on the server side. Will need to resolve this soon or go to paper for agenda management. Update next month.
b. (Discussion/Action) Thank you, Kendi for your board service! Presented Kendi with a nice gift.
c. (Discussion) Donor base – discussed preliminary strategy on getting community engaged.
d. (Discussion) 2024 budget. November 1st draft review. Special meeting in December to approve.
e. (Discussion/Action) – Need a 2nd check signer for the Global Credit Union account(s). Board decided to appoint Leland Rich. (MSP: Jim/Kendi – approved). Brian to take action.
10. Committee(s)
a. Keystone Building Project
11. Next Meeting(s) or Events. Board member absences.
a. Next Board Meeting November 29, 2023. @ 5:30pm. (Key Stone)
12. Adjourned at 7:00pm