1. ROLL CALL 
2. MINUTES APPROVAL
3. UNFINISHED BUSINESS
1. BOARD RETREAT: Meeting location and time – August? Labor Day weekend?
2. VIDEO PRODUCTION: A 3- MINUTE PRESENTATION FOR CHURCHES??? OR OTHER?
4. FARMERS MARKET
1. We practiced at the FRM on 4/24 and will also participate in their Recycleganza on 6/2 in order to practice setting up, cooking and taking down – one more time. June 4 will be our first Downtown Market, June 6 will be our first Farmer’s Market presence. We will sell Rosettes, (2 for $1.00 and coffee) (Every other Monday market, + every Wednesday market. We also hope to do several Saturday Markets.
2. If would like to contribute a shift at the markets with Sarah or Meagan sometime this summer, let me know.
5. OUR IDENTITY: clarification of terminology?
1. We are Clearwater Ministries Inc, currently, the Clearwater Ministries’ Board. We operate two organizations governed by one board.
1. Clearwater Counseling, a counseling service that serves the community, and generates income for CMI.
2. Fairbanks Youth Advocates
6. POSITIONS AND BENEFITS (FOR THE DRAFT VERSIONS OF SOME OF THE FOLLOWING JOB DESCRIPTIONS GO TO THE END OF THE AGENDA):
1. Clearwater Counseling Job Descriptions:
1. Clinical Director: (a draft is available for review – perhaps 2-3 other board members can commit to reviewing this and commenting , anyone interested?)
2. Additional Counselor
2. FYA Door Job Descriptions:
1. Program Director: (a draft will be available for review – perhaps 2-3 other board members can commit to reviewing this and commenting ? Anyone interested?)
2. 1 set Missionary House Parents:
3. Night Shift
4. Shelter Manager
5. Case Worker
1. (We are going to need some serious cash on hand to float this payroll)
7. FINANCIALS
1. FYA? EIN # ?Brad Should we get a distinct EIN number for FYA and one for CMI?
2. Financial policy status (from Brad)
3. 2012 Donations: see pdf report
8. COMMITTEE AND CHAIR POSITIONS
1. You can review the volunteer job descriptions on our board site – thanks to everyone who has contributed thoughts and ideas.
2. Formalize committee chair positions.
3. Is there any other committee that we have overlooked? (a finance committee I believe, is usually necessary for grantors)
4. Brief committee chair reports in pre-meeting agenda: The idea is that in the future, when our projects get rolling, each chair can contribute a concise report to be included in the pre-agenda minutes. This will give board members a chance to read through and be updated prior to the meeting. Matters that need board concern can then be addressed in the meeting.
9. BOARD OFFICERS
1. Recording Secretary anyone?
2. Treasurer anyone?
3. Re-evaluation of current board officer positions
10. RILENE ANN’S APPLICATION
1. (please take a moment to look at Rilene’s profile on Linkedin)
11. GRANTS
1. CDBG status update: From the desk of Margarita Bell: “I wanted to update you on the status of the project. Although we were waiting for the final decision of the Council, City staff had been working on the paperwork that will be necessary to move the project forward. We are waiting for a letter from the Army Corp of Engineer for the environmental review. The next step in the environmental review process will take one month at which time Pat Smith will be preparing and advertising the bid for the project. Our goal is to have the majority of the project completed by December 2012 with a few exterior items being completed next spring.”
2. BCP: Basic Center Program, a highly competitive national grant from the Administration of Children, Youth and Families. We are considering paying for a double review.
1. each review takes 4-6 hours @ $100.00/hour
2. 90 awards across the Nation
3. a 3 year Federal grant / up to $200,000
4. no $$ available for new programs in Alaska
5. we would be competing for left over $ at the national level
6. Mid Atlantic Network for Youth and Families (MANY)
7. consultation and technical assistance
8. they offer a double review process of which last year 100% of their clients were successful
9. Rodney encouraged us – that with a local reader/reviewer – we build a relationship and he is right. The MANY folks however, will provide a level of expertise in dealing directly with this population that none of us have. Maybe a combination wold be ideal.
3. BHAP:
1. $98,495 – we received an Intent to Award notice that we 10th out of 26 for receiving funds. We will know more when Governor’s budget is complete in June. See Grants on blog for detailed information.
4. ESG:
1. $21,708.00 we received notice that we qualified with enough points to receive funding.
12. FUNDRAISING IDEAS ??
13. REPORTS
1. Public information chair report:
1. Logo
1. Extensive work was done with the logo and we have something acceptable. It will be available in a variety of styles, based on the end use, i.e., horizontal, vertical, with and without accompanying text, etc.
2. Banner
1. A banner will be printed for the Farmer’s Market. I’m printing it in my studio on canvas, 5 x 2 feet wide and it will hang in the booth.
3. Website:
1. Various page restructuring and formatting have taken place.
2. Database backups of both the public and private websites are sent weekly and archived (this is critical due to the record keeping nature of the board material)
3. Logo implemented and favicon.
4. Facebook updated with logo and graphics theme.
2. Vista Reports
1. Sarah:
1. Arranging (with Meagan) for Monday & Wednesday markets.
2. Working on Disaster Response Policy for shelter (req. for grant and, I suspect, licensing)
3. Locating training sources for staff
4. Boosting our blog, website, and facebook. (35 new likes this month!)
2. Meagan:
1. Planning for booth set-up for Monday and Wednesday DTA and TVFM markets (working with Sarah and Marylee on this project)
2. Developing spreadsheet of all needed supplies: includes item, item description, source, cost, sku#
3. Gathering all materials needed
4. Developing an event procedure guide for each market (will provide procedure from set up to break down)
5. Updating and organizing contact and resource lists.
6. Helping Sarah promote FYA through social media (Facebook) by increasing page views and ‘likes.’ I have also been promoting through my own Facebook page by posting FYA announcements on other local group and organization pages.
7. Researching MailChimp web program and developing contact lists for email campaign. Working on newsletter template.
8. Working with Patrick, Sarah and Marylee on logo and banner design
14. NEXT MEETING DATE

EMPLOYMENT JOB DESCRIPTIONS:

Title:  Missionaries as House Parents

Clearwater Ministries . . . Is a start up agency. Our nonprofit was established in December of 2008. Since then we have been building capacity, and defining our purpose. Clearwater Ministries is the parent organization of 2 agencies: Clearwater Counseling (link) providing professional and accredited counseling and Fairbanks Youth Advocates, providing homeless, near homeless and other at risk youth, support to help them move towards stability, health in all its forms and self sufficiency. (link) Our present focus is The Door, an emergency youth shelter. It is The Door that we are seeking house parents for.

In Fairbanks, Alaska . . .Each year, hundreds of youth find themselves without safety, warmth, and shelter.  Clearwater Ministries is working to open an Emergency Shelter for homeless and runaway youth – meeting this need with compassion, love, hope, and faith.  We support families and teens working through conflict and are working to offer a holistic approach to reunification including mediation, & reconciliation where possible.

The Door:

The Door is a 3 story, Residential Child Care Facility with a specialization in Emergency Shelter; a short term safe place, for run away and homeless youth. It will be licensed for 6 teens, ages 12-17, both guys and gals. House Parents will have a bedroom and a bathroom and computer station, and live at The Door on the ground floor. Living rooms, kitchen and second floor are program space. Teens accessing The Door will sleep on the second floor and primarily occupy the upper floor. The facility is currently under renovation and should be done by December, 2012. We hope to open our doors to youth, the first part of 2013.

Overview:

Clearwater Ministries is seeking one committed, dedicated, caring couple who can support our mission and have a diverse set of skills and a desire to help meet the needs of Interior Alaska’s homeless, runaway, and at-risk youth.

House parents must have a desire to live in community and work with youth, ages 12-17, and their families, in times of crisis. They should be able to build relationships with those who do not consider themselves to be followers of Jesus.

Interested applicants need to be servant leaders with a diverse set of skills that will benefit a new program including public speaking skills, creative problem solving and a willingness to go beyond the job description.

Applicants should be fully self supported  ????
before I write any further – we need to nail down finances  – what is going to cost and what is not cost (clothing, food, insurance, utilities, transportation, housing, (travel – a stipend or 1 flight home a year) what kind of administration support and/or administrative fee 12% (book keeper – processing donations) (Door Of Hope) Housing is provided- salary would be self – we need to refine this part:
Top bennies
Mid level bennies
Minimum bennies

Benefits/ Perks/ Upon acceptance of the applicant. . . .

Responsibilities:

Includes that of a parent: provision of material needs, physical needs, spiritual needs, emotional needs, and at times, disciplinary needs:

• Assist with shopping & preparation of meals,
• Administer and document all medications,
• Provide or arrange for transportation for residents to appointments, school, etc.
• Support study and school related activities,
• Plan and engage residents in recreational activities,
• Ability and desire to work through conflicts and problems that arise in living in close community,
• Assist in completing all documentation necessary to fulfill all state and other requirements,
• May include crisis intervention, intake and data entry,
• Participate in meetings, including case planning and treatment plans,
• Communicate with law enforcement and other youth serving agencies,
• Facilitate an ongoing relationship with residents and their families.

Details:

Being a house parent is a calling. This job is not 9 to 5.  It’s your life. House Parents must have an innate concern for the wellbeing of youth.  We don’t choose the children placed in our care, so a good understanding of cultural differences is important. Effective house parents have a strong sense of responsibility, great leadership skills, are very organized, able to work in close proximity to others, and be in good health and physical condition.

House Parents may be in close contact with biological parents, case workers, law enforcement, counselors and other youth providers.  The ability to interface and work professionally with a variety of people is essential.

Make a statement for a missionaries call to a life of service and providing a loving and safe environment ( this conversation happens about through the interview process.

Necessary Requirements:

• Followers of Jesus, agreeing with Article 3 of the Bylaws: Guiding Principles and Beliefs for Clearwater Ministries Inc.
• A US Citizen or lawful permanent resident,
• A college degree for at least one of the house parents within the couple,
• 21+,
• “We people” a willingness to be part of a team; ability to demonstrate they value team,
• Minimum 3 year commitment,
• Spiritually and emotionally mature,
• Ability to self manage and take initiative,
• A willingness to learn, grow, and change,
• A valid drivers license with a clean record of at least 5 years,
• CPR and First Aid Certifications or the ability to obtain them,
• Able to pass State and Federal Background checks including sex offender checks,
• Comfortable living and working with a diverse population,
• Enjoys snow, and can deal with dark & cold winters,
• Ability to keep confidentiality, and
• Must have the physical ability to climb stairs and carry up to 25 pounds up or down a flight of stairs.

If you are interested in showing Christ’s love to teens, submit your application, cover letter and resume to Clearwater Ministries PO BOX 10337, Fairbanks AK 99710 or email them to Marylee@fairbanksyouthadvocates.org.

Applications are available on our webpage at www.fairbanksyouthadvocates.org (not yet)

TITLE: Clinical Director

PROGRAM: Clearwater Counseling, a program of Clearwater Ministries Inc.
REPORTS TO: Clearwater Ministries Board of Directors
STATUS: Full/Part Time
SUMMARY: The Clinical Director is responsible for supervising clinicians and for providing a range of clinically appropriate services to adults, children, families, couples, and groups.
DUTIES AND RESPONSIBILITIES:

• Provide a variety of treatment services including individual, group, family, and marital therapy.
• Provide clinical services such as intake/diagnostic evaluations, case evaluations, and crisis intervention.
• Oversee the work of other agency clinicians, including those working towards licensure, interns, and other staff who provide counseling services on behalf of the agency.
• Maintain clinical records in accordance with insurance regulations and established clinic policies and procedures.
• Participate in liaison work with other agencies as required.
• Participate as a member of an interdisciplinary treatment team.
• Participate in regularly scheduled clinical supervisions.
• Participate in monthly staff meetings and as necessary, with ED regarding the business of Clearwater Counseling,
• Collects funds, works directly with the book keeper regarding communications with client payments & insurance companies,
• Provides ministry outreach when asked: hospital, jail, teaching & consultation to churches as requested,
• Be available for after-hours telephone contact for clients in crisis.
• Participate in rotating backup clinical support via on-call cell phone rotation schedule.
• Maintain current license with the State of Alaska.

KNOWLEDGE, SKILLS, AND ABILITIES NECESSARY:

• Ability to supervise staff and mediate any conflicts that arise between staff.
• Ability to provide clinically sound treatment services based on client needs and treatment plans.
• Demonstrated understanding of diagnostic evaluation methods, mental status exams, and use of the DSM-IV.
• Ability to respond to a range of clients’ needs using differential diagnoses and treatment approaches.
• Ability to provide appropriate crisis intervention services.
• Ability to maintain clinical records in timely compliance with agency policies and procedures.
• Ability to work collaboratively with other community agencies on behalf of clients and/or the agency.
• Demonstrated understanding of sound ethical practice in conjunction with the established and defined ethics of one’s training and discipline.
• Ability to effectively organize time and responsibilities.

QUALIFICATIONS:

• Of the Christian faith, a licensed minister, and must agree with Article 3 of the Clearwater Ministries Bylaws
• US Citizenship
• Masters Degree in Social Work, Psychology, or related discipline from an accredited educational institution.
• Two years of post-masters supervised clinical experience in multidisciplinary mental health setting. (one year of supervised clinical work in an organized graduate internship program may be substituted for each year of full-time experience)
• Position requires state licensure as well as a supervisor’s license

BENEFITS:

• Salary: $90,000.00 (package $55,000 salary + 35,000 housing allowance)
• Housing Allowance: Based on average rentals for the size house we own
• Supervision: $750 annually to receive professional consultation when needed,
• Training:  $1200.00 be set aside every 2 years for training (3/28/2009)
• Liability Insurance: Self Paid
• Licensure: Self paid
• Phone: ?? I think ultimately we could pay ½ this. . . . privacy

TITLE: Family Support Counselor/social worker, Licensed or eligible for licensing

PROGRAM: Clearwater Counseling, a program of Clearwater Ministries Inc.
REPORTS TO: Clinical Director
STATUS: Full/Part Time
SUMMARY: This position is primarily responsible for providing a range of clinically appropriate services to parents, teens, and families, including mediation and reconciliation support for teens and parents in conflict.
DUTIES AND RESPONSIBILITIES:

• Provide a variety of treatment services including individual, group, family, and marital therapy.
• Provide clinical services such as intake/diagnostic evaluations, case evaluations, and crisis intervention.
• Participate in liaison work with other agencies as required.
• Participate as a member of an interdisciplinary treatment team.
• Participate in regularly scheduled clinical supervision.
• Maintain clinical records in accordance with insurance regulations and established clinic policies and procedures.
• Participate in monthly staff meetings.
• Be available for after-hours telephone contact for clients in crisis.
• Participate in rotating backup clinical support via on-call cell phone rotation schedule.
• Maintain current license with the State of Alaska, or work towards licensure.

KNOWLEDGE, SKILLS, AND ABILITIES NECESSARY:

• Ability to provide clinically sound treatment services based on client needs and treatment plans.
• Demonstrated understanding of diagnostic evaluation methods, mental status exams, and use of the DSM-IV.
• Must be an effective mediator, experienced specifically with youth in crisis and their parent and or guardians.
• Ability to respond to a range of clients’ needs using differential diagnoses and treatment approaches.
• Ability to provide appropriate crisis intervention services.
• Ability to maintain clinical records in timely compliance with agency policies and procedures.
• Ability to work collaboratively with other community agencies on behalf of clients and/or the agency.
• Demonstrated understanding of sound ethical practice in conjunction with the established and defined ethics of one’s training and discipline.
• Ability to effectively organize time and responsibilities.

QUALIFICATIONS:  

• Of the Christian faith and agrees with Article 3 of Clearwater Ministries Bylaws,
• US Citizen,
• Masters Degree in Social Work, Psychology, or related discipline from an accredited educational institutions,
• 2 Years experience, minimum, working with disadvantaged youth and families in crisis,
• Prefer clinician to be licensed or eligible to be licensed in accordance with current Alaska regulations within 6 months. (Has obtained up to 25 hours of supervision, and 500 hours of direct clinical work)
• Prefer Alcohol and Drug experience and/ or certification,

BENEFITS:

• Salary: $
• Housing Allowance: ???
• Supervision: Up to 100 hours of free supervision
• Training:  $1200.00 be set aside every 2 years for training (3/28/2009) ?????
• Liability Insurance: Self Paid ?????
• Licensure: Self paid?????
• Phone:

Who We Are
We are a nonprofit faith-based organization in Fairbanks, Alaska.  We currently have one therapist on staff who is licensed to supervise LPC’s.  Our current therapist, also Clinical Director, averages between 22-25 clients per week. We are in the process of opening an emergency youth shelter.  Learn more at www.clearwatercounselingak.org and www.FairbanksYouthAdvocates.org

Fairbanks Alaska
Fairbanks is located in the middle of the state, a community of about 40,000 people of mix races.  We have two military bases and the University of Fairbanks located in or near town.  Summer temperatures average around 60-80 degrees with winter at 20 to -40 degrees.  Summer is 20 hours of daylight while winter gets down to 6 hours of daylight. Fairbanks is a very diverse culture, with many different activities, from concerts, to dog mushing, hunting/fishing, skiing, its not a city of shopping.

Must be able to handle months of cold weather, with little daylight.

Salary
We will provide a stipend of $———- per year for the first year, and possible 2 year on a sliding scale.  Therapist can earn as much $90,000 a year (most of our clientele have insurance).

50% of what they bring in or ?????

TITLE: Executive Director CMI/ Director FYA

PROGRAM: Clearwater Ministries + Fairbanks Youth Advocates
REPORTS TO: Clearwater Ministries Board of Directors
STATUS: Full/Part Time
SUMMARY:

DUTIES AND RESPONSIBILITIES:

KNOWLEDGE, SKILLS, AND ABILITIES NECESSARY:

QUALIFICATIONS:

• Of the Christian faith and agrees with Article 3 of Clearwater Ministries Bylaws,
• US Citizen,
• Masters Degree in Social Work, Psychology, or related discipline from an accredited educational institutions   ???

BENEFITS:

• Salary: $
• Housing Allowance: ???
• Supervision:
• Training:  $1200.00 be set aside every 2 years for training (3/28/2009) ?????
• Liability Insurance: Self Paid ?????
• Phone: