• Roll call- Present: Marylee Bates, Alnise Wyles, Jim Williams, Sarah Finnell, Paul Alanson, Dave Miller, Joyce Weis
• Open: 2:30 pm

• Old business:
  • Required physicals for youth. Marylee to connect with Covenant House to see how they handle this, and to check into Public Health to see if a partnership can be fostered for this. Also to verify how extensive these need to be and the interpretation of the ordinance. Perhaps this will be a part of interviews after youth have stayed at the shelter.
• Review core values and purpose: In 2009, facilitating life transitions for at-risk youth. In 2019, conversation about sheltering youth.
  • Current core values: unconditional love, hope, restoration, compassion, faith
  • Core purpose: currently “Facilitating life transitions for at-risk and vulnerable youth
  • Planning meeting in the future for this
• Budget 2020
  • Budget Update:
    • Difficulties with bookkeeping- Marylee to contact Richard, Johnson & Grandberry, Wilson & Wilson
    • Will need to review and approve the budget 2020
    • FYA Checking $111,513.72, FYA Savings $94,948.27
  • Clearwater Savings $25,011.33 Checking $43,720.45
  • Denali State Bank $8647.04
  • Funds to purchase property on Drake Street $108,000. Property has not yet been purchased with these funds.
  • $260,000 rest of large donation
  • $27,696 with $1000 spendable
  • $2,378 with $73 spendable
  • ESG signed in December
  • AK Housing Finance Corporation BHAP – notified the end of August/September they were going to reorganize funds and give us 80% of original grant, did not receive until November
• State budget for 2020- Governor in proposal has not taken away from funds
• Dave’s Salary Adjustment
  • $153,000 insurance revenue, cash revenue $8,000 = $161,907. Subtracted what Jamie $61,000 then $100,000 is left. Dave paid $52,000. Divide by 2, salary adjustment $24,570 – Correct calculation?
  • From July 18, 2019: “Dave’s income for the year was significantly more than prior years from January 1, 2019 through May 30, 2019: $19,000 over his salary for the first 5 months. FYA will calculate Dave’s income in excess of his salary for every 6-month period, and pay Dave 50% of those earnings (MSP Sarah; Patrick)”
  • Contract hasn’t been changed since 2016, needs reviewed
  • The board has decided this should be a bookkeeper decision and needs to be written in a policy.
• Dave’s Pastoral Role- board reviewed letter from Wilson & Wilson and definitions
  • We will act on the letter from Wilson & Wilson. Marylee to review budget and research how to implement this change with Wilson & Wilson. (MSP Dave, Paul)

• Officers: Vacant Board President
  • Joyce Weis to fill Board President role for now (MSP Sarah and Dave)
• Thank you calls to donors
• Review Annual Schedule
• Set short term goals for 2020:
  • Review of short-term goals for 2019:
    • Priority 1: Completed successful fundraising event April 2019
    • Priorty 2: Transitional Housing property purchased.
    • Priority 3: Marylee and Anise have been working on this
    • Priority 4: Reviewing Life Transitions versus shelter
    • Priority 5: Added Jim Williams to the board.

• Long term strategic plan: make our organization a desirable place to work.
• Establish ED Directives for 2020
  • Marylee to Alnise transition by June.
  • Review 2019 directives. Keep 1 and 2 are implied, 3 modified to more education opportunities, keep 4 for 2020.

• Drake Street:
  • $24,000 check from insurance company due to unrealized rent
  • Will be done by mid March
  • Timeline for getting youth housed- YHDP community meetings are underway right how. HUD would like decisions finalized and programs operating by September.
  • If our community does not have the YHDP, we will still go ahead with a transitional housing.
  • CES – Process for entry into the housing. Alnise and Makayla are trained in this position.
  • Team will be coming in March to visit.
• Dreaming (YHDP…combo office! transitional housing? staff housing? family meeting space! ….behind The Door on a current foundation. Brainstorming session for the needs of an additional building.
• Expanding Clearwater Counseling as a revenue stream
• Review hard copy of strategic Plan document, update as necessary
  • Updated throughout the conversation. See: http://www.fairbanksyouthadvocates.org/board/operations/annual-meeting/
• Revisit staff salary schedule, how are we truly compensating our staff and competing with other agencies as an employer in Fairbanks
  • New Vista coming by March
  • Survey from staff about benefits:
    • Increase in health benefit to $200
      • 40% said they wanted this more than anything
    • Increase in pay
      • 80% requested this more than anything
    • Increase in FAT paydays
      • 60% staff said they wanted this
  • Staff retention: make our workplace a great place to be long term
    • We will increase FAT days from 2 to 3 days every 500 hours. We will also add a $1 to an hourly wage for a 4 year degree or more or fifty cents for an associates degree. Increase the$200 health benefit to $250. (MSP: Sarah, Dave; approved unanimously)
    • Marylee and Alnise will draft a salary proposal for 2020 in a month for review at the next board meeting.
• Have good food
• Unfinished Business for Next Meeting:
  • Review Core Values and have a planning meeting for this
  • Revisit Strategic Plan, Business Plan
  • Staff salary increase proposal from Marylee & Alnise
  • Dave’s pay adjustment from Marylee
  • Developing the property
  • Review and approve budget
  • Treasurer position
• Adjorn: 6:12pm

Respectfully submitted Joyce Weis, Board President