Meeting Minutes from 9/19/2017

1. Roll call: Dave Miller, Tami Manning, Patrick Endres, Sarah Finnell (via phone) & Marylee. All present
2. Open in prayer
3. Mission Review
   1. ED directives were reviewed with an explanation for #2, Expand/Explore Marketing Avenues whereby FYA can increase the revenue stream through different media outlets.
4. Aug 2017 meeting minutes were accepted (MSP Tami/Dave)
5. Signature items
   1. None
6. 5:15: Conference Call
   1. Ann Ringstad, Alaska Community Foundation called in about 5:15 pm and provided us with a summary of account options.
      1. Agency Non-endowed Fund: Minimum of $5000, can access $$ at any time, no restrictions other than limitations set by the board, a fee of 1.25%, average earnings of 4.5% after fees are taken out.
      2. Agency Endowed Fund: Minimum of $25,000, never have access to the principal, 1x a year a spending/earned calculation is made  – an agency can withdraw that or roll it into principal. Fund management fees are .75% up to a million, .65% after a million.
      3. General info: ACF has been around 22 years, manage 82 million and given out 3-5 million in grant awards. They have 400 funds, 125 of which are nonprofit funds. Donors give both statewide and locally. ACF has a toolkit to help agencies talk to potential donors about options.
      4. Board Follow Up to Call Discussion:
         1. Why do this?: Protect principle, be known statewide, better financial return, increase the net – appeal to a broader community –
         2. Ask Krista if there is any reason to keep a Wedbush account.
         3. We take out 4 accounts: 1 endowed, and 3 non-endowed funds titled:
            1. Yochem Fund
            2. Fran Clar Fund
            3. Operations Fund
            4. Endowed Fund
         4. Board resolution: MSP Patrick/Dave, all in favor. When both WEDBUSH CD’s mature, that we do not renew them as a CD, but rather we keep them in cash so they are available to move into ACF Funds.
7. ED Report
   1. OHN Update: over $10K, site is still open, most ever participated – 60-65, next year September 8th?
   2. Still focused on Clearwater: refining the electronic medical records, training Paula, developing policies for client assistance, working with Dave, & discussing moving the clearwater account over to AK USA.
   3. 3 Ph.D. students to provide program evaluation this coming year
   4. Financial Update: none this time
   5. Talent Show follow-up
      1. April 28th, 2018, Raven’s Landing (Fancy Gala?)
      2. Pricing: $75.00 / $50.00?
8. Board Recruitment Follow-Up
   1. Discussion of Stacy’s application. Patrick will make reference calls. Marylee will follow up after that and invite Stacy to the next board meeting.
9. Committee Reports
   1. Public Information:
      1. Newsletter schedule: November 13, 2017, to Graphic North.? And possibly one in October?
      2. 2018 Newsletter schedule and strategy: Plan a newsletter to go out in late August featuring OHN and issues about youth homelessness in Fairbanks. It will be an appeal to participate and/or donate.
      3. Schedule Nov/Dec Public Information meeting to assess website, review, and changes, and other short-term goals.
   2. Building
      1. Update on the bids requested by the board: 2 have been received thus far.
         1. Design Alaska bid was high and reaching beyond the scope of our needs.
         2. Dave will contact “Ringstad” to see if he is willing to assist us with this project.
   3. Sunshine committee
      1. Staff appreciation? YES, a repeat of the same last year, November/team/ Pho night. Sarah will bring a plan to the October meeting for review. Board members can bring additional ideas to share.
10. Next Meeting Date: Wednesday, October 18!
11. Adjourned 6:44pm