FAIRBANKS YOUTH ADVOCATES
BOARD MEETING
April 21, 2016
5:00—7:00
Call to order: 5:08
Present: Patrick Endres, Sarah Finnell, Tami Manning, Dave Miller, Liz Fabian
Barbara Tyndall,
Staff: Marylee Bates, Sarah Smith
Absent: Chick Wallace
Open in Prayer: Tami Manning opened in prayer
Update by Sarah Smith:
Sarah reported that the 5K will take place May 28th. Lily of Valley Church is handling all the details. There is a need for volunteers. They are calling it the Faith Walk. No time has been set yet. Runners will leave from Pioneer Park. They are still working on the route. The church needs help financing the t-shirts.
Sarah is researching the idea of a Dinner/Dance fundraiser. The best time seems to be October. She suggested a Halloween theme with costumes. Raven’s Landing was suggested for a location. They would cater the event.
Having restaurants donate a portion of all sales for a certain night was another idea
Sarah also suggested a shooting competition with entry fees and trophies.
The board discussed these ideas. The restaurant idea was pursued. Board members agreed to contact various restaurants to see if they would participate and what time of year would be best. It was thought that fall or early winter would be good times.
FYA Review: Looked at staff link on website. Part time varies considerably from employee to employee. The web site is up-to-date.
Minutes: Tami moved; Patrick seconded to accept minutes. Approved unanimously. *
Unfinished Business:
Discussion concerning board member Chick Wallace who has not been attending meetings or responding to calls or e-mails. Dave will contact him to see if he wants to continue to be on the board.
Office of Secretary and Board Member Discussion: Meeting May 13 to discuss bookkeeping and quick books accounts for FYA and Clearwater.
Signature Items: Necessary forms were signed.
Patrick accepted Barbara Tyndall’s resignation as Secretary and nominated Tami Manning to be the new Secretary. Liz Fabian seconded. Approved unanimously. Tami is already a check signer. *
ED Report:
Marylee Bates reported that while removing the old house, workers found two oil tanks and some of the oil leaked. This was duly reported. DEC came out and also Alaska Environmental Resources. AER and Marylee made a plan for sharing purpose and mission. DEC has been responsive in keeping the project low cost and mitigating the damage. The bid from R&D was $2200. The plan is to clean it up and finish in one day. This should be taken care of by mid-May and will cost a maximum of $4400.
A traffic barrier has been proposed consisting of doors available for youth to create their art. There would be an annual artistic event for youth to submit their ideas. Winners would win the right to paint the door with their design.
Marylee is working on grants due May 15. The National School Lunch Program grant is taking up a lot of her time.
The staff appreciation barbeque will be in June this year. This event coincides with the FYA staff meeting. The board selected June 8 from 5:30 to 6:30 for this event.
Review of Evaluations:
Board Self Evaluation—Board reviewed self-evaluations and noted high and low marks.
A parent brochure is done and is being sent out.
There was discussion on using doors for traffic barrier along the street. Board likes the idea but was concerned that it might look junky.
June 12 to July 2 Next Step Ministries will be here to work on our Green Space. The goal is to create a Chill Spot with a fire pit, flowers, and benches. Marylee is getting kid input on this.
Marylee reported that The Door was full last week. Twelve youth signed in; nine spent the night. Last night there were eight youth.
Board ED Evaluation—table until next meeting.
Board discussion on evaluation forms. Need to be simplified and made electronically. May need to hire someone to work on our website.
Reports:
Dave moved that board request an annual report from the Clinical Director. Patrick seconded. Approved unanimously. *
Financial—Approved budget had a mistake. Don’t have excess money. We are doing a good job with staff budget.
Public Information:
Newsletter—all board members are getting the newsletter.
Discussion of committee volunteers.
Property Updates—greenspace already discussed
Schedule Next Meeting—May 24
Adjourn: 7:04
Respectfully Submitted
Barbara Tyndall, FYA Secretary
