September 17, 2013 Meeting pre-agenda

1. Roll Call

2. Open in Prayer

3. Approve August minutes (please review prior to meeting)

4. Board training: connecting with our mission

   1. How many staff does FYA currently employ? What are the positions?

5. Voting items: are there any?

   1. We must accept a budget, at least in a temporary status that can be revised later. Marylee needs this in place for grant applications.

   2. Organizational budget, i.e, combined budget of FYA and CC

   3. Licensing

6. Director’s Report: Marylee may call in

   1. Licensing and the issues surrounding the choice to go that route or not. The pros and cons will be discussed if Marylee calls in. Marylee would prefer that the board make a decision on this.

   2. To be thinking about: Re-defining and discussing the overall mission statement and core purpose that reflects both FYA and Clearwater Counseling. This will be up for a discussion, either during a future board meeting or consultation with Mike Walsh.

7. Unfinished business

   1. Board recruitment: The ongoing story for need of qualified individuals to make our matrix more well-rounded and skill-set-diverse. We welcome any thoughts on this, either personal recommendations or ideas. We want the right people, so we can’t rush this, but at the same time, we need to address it to the best of our resourced-abilities.

8. Financial Stuff

   1. Brad’s state of the union address 🙂

   2. Grant updates: Marylee
      The following grant applications have been turned in over the last 6 weeks:

      1. Rasmuson Foundation: We are requesting $24,950 from the Rasmuson Foundation to complete our project; The Door: Security & Furnishings.

      2. AK Mental Health Trust Fund: We submitted a Letter Of Interest and it was accepted. We were asked for a full proposal. We are asking for $3462 to help bring 3 trainers from Covenant House AK up to do a 3 day community providers training for 30 people: Trauma Informed Care & Motivational Interviewing

      3. Fred Meyer Foundation: Essentially, they courted us and we finally came up with an idea. Their focus had to be Youth Development & it had to be for $15,000. We designed a program that we are calling ACT. Essentially it is recreation and art exploration for our shelter guests.

         Achieving Creative Talents, ACT, Program Budget
         Income: Fred Meyer Grant               $15,000
         In-kind Staff & Volunteer time             $7792
         Donations (cash/noncash)                     $1500

      4. AK Community Foundation – Strengthening Organizations: $3625 (for sending 2 staff + 1 Board member – who shall remain nameless – to the National Alliance to End Homelessness conference February 18,19th for 2014)

9. REPORTS

   1. PUBLIC INFORMATION

      1. Newsletter printed and mailed out. Some leftovers to distribute

      2. Website – Patrick – fundraising campaign

   2. FINANCIAL (Brad)

      1. Statements from Brad

         1. Clearwater Counseling

         2. FYA

   3. The Door

      1. Anything to share Dave M.?

   4. Fundraising

      1. One Homeless Night Update

      2. Campaign to raise remaining funds to open the door $72,000 (in our own personal spheres, as board members, let’s do what we can to help reach this goal)

      3. Assist in delivery or distribution of extra newsletters (We mailed ~250)