Topics:
There was one left over subject from our last board meeting due to my oversight. I’d like for us to adress that, along with two other topics prior to our next meeting.
- Thanks you protocol for large donors
- Nicole as a secondary check signer for payroll
- Art Fundraiser Feb 23, Saturday
- How should we go about thanking major financial donors? We had two in the past few months. Please share your thoughts.
- My initial take is this:
- Hand written thank you note
- Personal phone call from the ED
- Invitation for a personal tour of the Shelter
- Option for some means of commemoration, i.e. plaque (i hate plaques though)
- Ask them if we mind publicly thanking them in media venues or if they wish to remain anonymous
- Share your Art Fundraiser set for February 23, Saturday. Can anyone represent FYA? Marylee will be gone. We must have board representation – not just employee representation.
- A secondaryy check signer was not available to pay our employees a while back. I suggest, in accord with Rodney’s suggestion to Marylee: (Rodney has suggested that we must have an inhouse signer for paychecks. His comment was “no one should be waiting for a signer in order to get their paycheck”. A second signer is about accountability.) that we need to make it easier and more efficient on ourselves to conduct basic business. Niki is a good alternative signer.
- I make the motion that Niki be added as a secondary signer for payroll. If others agree and we move forward online, she will be present at our next board meeting to fill out some paper work that WE ALL must sign.
I am bringing oreos and lemon nilla wafers. I have found people tend to be more open and generous if receive something upfront.
I can come to the fundraiser at 6 for a while and help out at the table as well. I can also bring my laptop too and some of the new pamphlets.
I would like to suggest a
“G” to Patrick’s original list : Personal phone call from Board Members! A few times a year – at our meetings – we could pass out the phone numbers and take the first 5-10 minutes to call xxxx. Could be donors – could be volunteers – divide and conquer – and spread the love!!!! I think it would be very meaningful to those who receive the call.
nice! I like that Marylee
In regards to the payroll checks..
I assume we have talked to Brad, that a staff person can sign the checks?
This idea came from Rodney. This is more about accountability than authority and to continue to be stressed regarding who will be available to sign in order that we can pay our employees is silly, and paying employees late because no one could sign – of course should never happen again. So – that is what this is about.
thanks everyone
Kathryn, I have some pamphletes I got from Marylee at last board meeting that I will bring. I understood they (Friend’s) had a table. I thought I would bring my daughter’s lap top and put up our website if nothing else. I will be there from 0530 to close. Anyone else is always welcome but no pressure, okie dokie. There are flyers at Friend’s Church to put out in the community to advertise the event.
Do they have a table we can use?
Do we have a reasy made poster to put up?
My vehicle should be out of the shop(wierd, huh) some time today; i will pick up flyers after I get it, too. FYA OFFICE IS CLOSED UNTIL 2/25 I will pick up pamphlets then
FYA office is NOT CLOSED. Sarah/Vista is working – please go by and get brochures from Sarah. Also – we have a beat up banner – that needs TLC but it might be fine on the front of the table – talk to Sarah about that too.
1907-378-5975
I spoke with Jonathan who said event is from 6pm to 9pm on 23rd Feb at 1485 39th Ave, Friends Church. He liked the table idea Kathryn. I will arrive 05:30pm. He also said there were flyers to pick ip to hand out as advertisement. I will go Wed while out in community and pick up doing home visits in Fairbanks, but sooner is better and my bronco in shop on Monday. I tried to change info on calendar but using my iphone.
i called and left Jon a message just now that I am available anytime on 23rd and to just tell me when and where to be for what. Glad to do this.
Rilene,
Here is Jeff Wall and Jonathon Wall’s phone number. Jeff is the Pastor at Friends and Jon is his son. Jon is heading up the “Island” project. If you could give Jon or Jeff a call and ask what needs to be done, that’d be great. Jon’s number is (907) 978-8688 and Jeff’s number is (907) 460-1367. I think they just want our presence and maybe give a 1-2 minute explanation to the group as to what FYA is all about. I’m going to try my best to be there, but I still don’t know if I’m going to be able to make it. Could you let me know you got this message and that you’re ok taking the lead on this? My email is dsbram2@gmail.com. Thanks SO MUCH! By the way, if you have already taken care of the details, disregard this message 🙂 I’ve been completely out of the loop lately.
Danny
I second the motion for Niki as a check signer. At this point, I will not be able to attend the fundraiser, but things may change. I think they want someone to staff a table and to say a few words about FYA (1-2 mins) from what I understand.
I affirm Niki as a check signer; what time is the Art Event? I could most probably be there- would we have some sort of table or some thing to have our pamphlets available etc
Thank you note, certificate of recognition and tours are great-I feel most of any money spent should go to the kids/mission and not to speedy plaques etc a thank you for volunteers would be great as we talked about at last meeting
what is required on 23rd, I am available