1. Meeting called to order at 5:36 pm. Convened in-person at Clearwater and via telephone. Attendees: In-Person: Rodney Gaskins, Kendi Adams, Jim Williams, Joyce Weis, Marylee Bates. Via telephone: Dave Miller.
2. Prayer/Devotion: (Kendi)
3. Meeting Minutes – Approve past five meeting minutes. (MSP Dave, Kendi ) Passed unanimously.
   1. April 30, 2021 Special
   2. April 21, 2021 Regular
   3. April 15, 2021 Special
   4. April 11, 2021 Special
   5. April 7, 2021 Special
4. Signature Items
5. Board members
   1. Accept Patrick Endres as a new board member
      1.  Motion to accept Patrick’s nomination as a board member (MSP Jim, Joyce).Passed unanimously.
   2. Accept resignation of Paul Alanson (MSP Kendi, Joyce). Passed unanimously.
6. Financial Report
   1. Donor update
   2. Balance sheets and Income Statement
   3. Budget update – Rodney and Marylee are working on this.
   4. Insurance Update – Marylee and Rodney are working on the insurance claims. Dave suggests we withdraw the claim from the leak in the shelter.
   5. Wilson & Wilson Letter to FYA board (from January 2021) – Rene sent a twenty page letter to Jim. He read the cover letter. There was a communication sent to the board in January 22, 2021. Jim read this to the board.
   6. Accounting Update – Cash flow problem is being resolved, BHAP Grant wasn’t drawn upon and we can access those funds. There is also another grant for utilities.
      1. Discussion on cash / credit card procedures, tabled.
   7. Fundraising- general plan through Fall 2021 – tabled, perhaps a Zumba fundraiser in August.
7. ED Report
   1. Status of Properties –
      1. Red House, future plans – Red house has been painted and carpeted. We are going to see about connecting the phone lines from the other buildings to the Red House. Red House will be YHDP, Jocelyn, and board.  Rodney had a suggestion of a locked box at the Red House for mail for the board.
      2. The Door, facility update – The shelter has a punch list for some repairs/maintenance. Rodney has been working with some maintenance workers to have a go-to repair person. Dave states we need someone with a background check and Rodney said he spoke to the contractor about it.
      3. Drake Street House, sale update – house is under contract. House is likely to close in June towards the end of the month. Paid $344,900 and this sold at $410,000.
   2.  Staffing Update – advertised for a night position today. Rodney and Marylee are going to look at the staffing files and clean up HR files. Rodney has been trying to see/meet staff needs. Staff expressed disconnect from the board.
   3. Shelter Operations Update – kids are being taken care of.
   4. Grant Performance/Compliance Update- See financial report.
   5. Clearwater Operations Update – staffing update given by Marylee. Previous concerns addressed.
   6. Newsletter Update – Going out tomorrow morning. Sign up via the website.
8. Unfinished Business
   1.  (Action) Treasurer’s position – discussed, and tabled.
   2.  (Action) IRS 990 filing for 2020C. This will need to be signed off on. Suggesting a full audit next year.
   3.  (Action) Transfer of shelter from CoF to FYAD. This is on Rodney and Marylee’s radar.
   4. Community & Donor Appreciation Block Party – June 12 2-4pm – Dave on the head of the committee and Jim is helping. Requesting the Vista help with logistics.
9. New Business
   1. (Action) Board Resolution – FY2021-22  Motion to approve the resolution (MSP Kendi, Joyce). Passed unanimously.
   2. (Discussion) BHAP/ESG Grant  – $100,000+ from last year withdrawn, Rodney and Marylee working on applying for next year.
   3. (Discussion) YHDP Project – Mike Sanders at the city provided documents and Marylee read them. Dave expresses concerns about running more programs. Marylee and Rodney said that we have not yet signed the grant agreement yet. Madison (spelling?) has some work on the program, but we can use her work in other ways in the community. We will receive more information and vote on the board blog. EDs to provide the information, Jim to notify the board when this is ready.
   4. (Executive Session) Board to discussion and potentially act on recent financial findings.
      1. Motion to go into executive session. (MSP Kendi, Joyce). 
      2. The board is taking the findings to the authorities.
10. Committee Reporting
    1. Committee Reporting
    2. Fundraising Committee -no new updates
    3. Sunshine Committee – Kendi is looking for ideas for morale.
11. Building Committee – Dave has no new things to report other than the above.
12. Next Meeting(s) or events:
    1. June 12 – FYA Block Party!
    2. June Board Meeting: Monday, June 14^th at 5:30pm –  (Hybrid Zoom & Location TBD) 
    3. Board/ED Absences: 
       1. Jim on leave, local area June 24 – July 5. May need to travel soon out of state.
       2. Joyce – June 9-10 (no cell), 17th – 29th (possibly no cell), July 2-4 (possibly no cell)
       3. Kendi – gone the 16^th
       4. Marylee has vacation in September
       5. Rodney gone June 7^th-11^th
13. Adjourn 8:03 pm  (MSP Kendi, Joyce).

Respectfully submitted,

Joyce Weis, FYA Board Secretary