Meeting called to order at 5:32 pm. Convened via Zoom video conference and at Clearwater. Attendees: Jim Williams, Joyce Weis, Dave Miller, Kendi Adams, Alnise Wyles. A quorum was present. Absent: Paul Alanson. We did lose Dave Miller’s connection part way through, but a quorum was present for the remainder. Guest: Jocelyn.
Joyce opened in prayer. Devotion led by Joyce.
Motion to approve agenda reorder of 10b to this slot. (MSP Joyce, Kendi) Passed unanimously.
Approve March 31, 2021 Board Meeting Minutes
Signature Items
Potential board members
Joyce to transition off the board in the fall, hopefully will be able too train the new secretary
Jim looking to put in an announcement in the Newsminer, letters to churches for more board members
Financial Report
Donor update – nothing to report today.
Balance sheets and Income Statement – Alnise
Clearwater Checking $30,678.45
Clearwater Savings $ 15,028.62
FYA Checking $16,379.68
FYA Savings $10,845.71
Denali Bank Account $7,781.52
Dave asked for the Alaska Community Foundation Account balance. We will get this information at a future date.
Dave will be by tomorrow morning at 11 AM for the deposit run.
Budget update – nothing to report today
Fundraising- general plan through Summer 2021 FMH Fitness Studios – Spin for A Cause July 4th at 2pm– we will have a table for The Door
ED Report
COVID Update – lifting “Shelter in Place” slowly. Some staff members have decided to get vaccinated.
Staffing Update – new hire. Madison – vista, working on online presence such as Ticktock. Staff just completed verbal de-escalation training.
Drake Street Update – We have a house-sitter set to come in for part of May. $1800 mortgage, $200 utilities. If we sold the house, then the funds would go back into the Yocum Funds. There is nothing in YHDP application that is binding to have the Drake Street property, and if we sold the Drake Street House, we could still get the Life Navigators and set their office up at the Red House.Jim made a motion to sell Drake Street House so we can focus on our current assets. (MSP Jim, Kendi). Dave Miller would probably support, but we lost his connection during the meeting for this vote. This motion passed unanimously with those board members present which was Jim, Kendi, and Joyce which was enough to form a quorum. We will delegate the task of selling to Dave Miller.
Shelter Update –trying to make youth/shelter more culturally aware and welcoming.
Clearwater Update- Dave Bates has posted a listing for another counselor. The board would like to get some numbers on how things would benefit the organization. Update on the second counselor. Alnise to consult with Mike O’Brien on Clearwater staffing. Kendi requests a Clearwater report for the board from Dave Bate for next meeting.
YHDP Update- Final document submission happened in February. We are on a hold for this as HUD is having technical and system issues, and we should have an update by Mid-May.
Building update- last week had some plumbing issues for the upstairs bathroom in the shelter, and then in the office from the roof. Had to have snow removal on the roof and it is recommended we do this every year for the shelter.
Education – IATC Conference – Alnise will be attending this starting this Sunday, April 25th through Friday, April 30th in Seattle.
Unfinished Business
Planning Meeting for Core Values, Strategic Plan, and Business Plan (tabled)
Treasurer’s position – tabled to next meeting
ED Evaluation process – ready to launch!
Thank you calls to donors – Alnise has a financial contributors Excel spreadsheet, will send to Joyce
IRS 990 filing for 2020 – needs to be approved by the board before sending this off.
Transfer of shelter from CoF to FYA – per Alnise, this is in motion. An ordinance will go before the city council and we have to testify, we just need the date.
One Homeless Night (May 21st) – Alnise would give a bundle of social media to the Vista Madison (spelling). Patrick will get the link on our website. We will maybe put in a radio ad. Alnise to contact Design Alaska for the new date. Costs: Food and Advertising. Event: Tour of the Door, share youth stories, share our mission. Fort building contest. Supposed to be a quiet time but doesn’t always have to.
Community & Donor Appreciation Block Party – June 12 2pm – anyone can come. Invite Patrick, Sarah, and Marylee, and staff for recognition.
New Business
Red House – Discuss/Plan how to start usingJocelyn – desk, computer
YHDP Life Coordinators
Board Members – table for the board members and keys for Jim
Phone, Wi-fi –Alnise to check with Gary to see how we can set things up
Introduce Jocelyn to Board & Alnise – Jocelyn can help with bookkeeping, to take pressure off Alnise so she can focus on the youth. She will settle in in the Red House.
Committee Report
Fundraising Committee – discussed for the next two months, Kendi is also looking into a Zumba fundraiser
Sunshine Committee
Building Committee – discussed building concerns above. Need to have the roof shoveled off annually in the winter.
Next Meeting(s): May 19th, 2021 5:30 pm at the Red House.
Quick update on Drake Street.
We have multiple offers.
Will review on Monday and negotiate on the best one.
The market is in our favor.
All the best,
Dave
Greetings,
We have a very good offer on Drake, I plan to accept it on Monday morning, setting in motion the process of completing the sale.
We are making progress on the red house, some painting is complete and we will probably start flooring next week.
All the best,
Dave
Quick update on Drake Street.
We have multiple offers.
Will review on Monday and negotiate on the best one.
The market is in our favor.
All the best,
Dave
I apologize for leaving early it’s complicated
I do agree that we should sell Drake and I will communicate as we proceed
Dave