Meeting called to order at 5:34pm. Convened via a hybrid of in-person meeting and Zoom video conference. Attendees: Clearwater Board Room: Alnise Wyles, Jim Williams, Joyce Weis. Zoom Video Conference: Dave Miller, Kendi Adams. Absent: Paul Alanson. A quorum was present.
Signature Items – there were no items to sign at the meeting.
Potential board members
Margarita Bell (spelling) – wants to come onto the board but is working on the transfer of the shelter to full ownership from the City of Fairbanks to FYA but cannot be on the board while completing that.
Meryem Udden – Kendi will check in with Meryem and her husband.
Kendi has talked to two ANE teachers who may know board members who are interested.
Financial Report
New bookkeeper – at Wilson & Wilson. There is a letter stating they are working to transfer our books to QuickBooks desktop as this is better for our organization.
Account Balances
Denali State Bank – Loan for Drake Street $11,381.73
We have someone house-sitting and quarantining there for February
Alaska USA – FYA Savings $15,843.76
Alaska USA – FYA Checking $85,114.15
Alaska USA – Clearwater Savings $15,026.77
Alaska USA – Clearwater Checking $35,716.34
Year to Year comparison will be emailed
Clearwater Budget Update– will be completed in Quickbooks with the help of Wilson & Wilson
Donor update – donations are up. Alnise is working on Tax Letters for donations with Wilson & Wilson.
Fundraising- general plan through Summer 2021 –FNH Studios wants to dedicate this year’s “Spin for A Cause” to The Door. Will be in the summer, no dates yet.
ED report
Mentoring with Marylee – working on transferring Marylee’s email to Alnise. Still meeting with her.
Alnise will take a 2 week leave for March 6-21st. McCaughla (spelling?) will be Admin on call. Jim will be on call for financials. Alnise will double check the signature cards to make sure who is all legally able to sign for FYA.
Community Involvement – Alnise will be on a panel at Ft. Wainwright for a spike in Teen Dating Violence
Red House – The red house should be fixed up by next board meeting. Dave asked about how much out of pocket will be, Jon with Worry Free will get back with us on costs and Alnise will double check the insurance deductible.
Shelter & Staff – Grievance from youth mentioned by Alnise previously was a false claim after investigation with cameras and witnesses and via statement from youth. We have a Vista start who will be working side-by-side with Alnise on YHDP. The staff are working on cultural awareness in the shelter. Alnise is implementing more trainings for staff – there will be de-escalation training via Zoom in April.
COVID Update – vaccines an option for staff if they want it. Alnise has sent out information.
Staffing Update – Morale is good, and staff meetings have been productive.
Clearwater Update – counselors are meeting more clients in-person. Dave’s contract has been updated so he can receive his salary adjustment.
Unfinished Business
Planning Meeting for Core Values, Strategic Plan, and Business Plan – work on this end of May / early June on a Saturday with Jim from Foraker
Discussing properties with Assessor – Alnise will talk with Brad at Assessing
Treasurer’s position – Jim to discuss with board candidate. If amenable, the board will vote on the board blog and ratify at the next meeting.
Website ideas – Kendi has an idea about S’more – a bulletin board that you can email to people which is really accessible. Alnise to work with Kendi and Patrick. Also, we need to update Kendi’s bio and headshot.
Thank you BBQ to the public – Tentatively scheduled for June 12 in the late afternoon. Jim to take lead on this.
COVID exit strategy – The Door licensing mandate is guiding this for the shelter. Kids can go back to Boys and Girl’s Club, but are wearing masks. With Clearwater, clients are returning.
ED Directives – approved by board and posted online.
ED Evaluation process – June performance evaluation every year.
Thank you calls to donors – Joyce & Alnise will work on this.
New Business
Devotions schedule- March – Alnise, April – Joyce, May – Kendi if meeting is after the 20th.
Committee Reports
Fundraising Committee – Kendi has been part of Zumba Fundraisers and will look into this. OHN in the Spring?
Sunshine Committee – staff really liked the fig bars. Board to come up with a Sunshine event for February.
Building Committee – no updates besides the update on the Red House.
Next meetings(s): March 31, 2021 – 5:30 pm – hybrid on Zoom and in the Red House.
