Roll Call: Jim Williams, Alnise Wyles, Paul Alanson, Kendi Adams, Joyce Weis, and Dave Miller via phone

1. Thank you cards to donors were signed and Alnise shared a donor story about a $50,000 estate donation.
   1. Future action item: A thank you BBQ to the public after the pandemic was discussed.
2. Service awards to long-time board members and founding Executive Director were reviewed.
3. Conflict of interest policy reviewed and signed.
   1. All in attendance reviewed and signed this policy. Dave Miller was present telephonically, but has signed this form in previous years as a board member and agrees to the terms.
4. ABCS of Board Dynamics reviewed – Jim Williams
   1. Attitude – positivity and productivity
   2. Behavior- respectful and diplomatic
   3. Candor- Trusting and speaking up when needed
5. FYA Mission statement reviewed and affirmed by the board.
   1. Future action item: Our mission statement may be updated to reflect the fact that our main purpose is to shelter and equip youth with resources.
6. Short-term goals for 2020 were reviewed.
   1. Priority 1: Has not been met yet due to the pandemic. We are considering this as a 2021 Goal.
   2. Priority 2: Write an Updated Business Plan: Has not been met due to the pandemic. Consider for 2021.
   3. Priority 3: Alnise worked on this a lot this past year and we have made some pretty good progress.
   4. Priority 4: We made great headway, but there is still some work on the books. We have a new bookkeeper at the Wilson & Wilson firm which will probably help resolve this in 20201. Dave’s Contract resolved. Dave’s Salary adjustment is coming up. Last year we voted but this wasn’t put into his contract.
   5. Priority 5: Grow the Board – we brought on two new members.
   6. Priority 6: ED fully transitioned. Shelter fully staffed.
7. A draft of our strategic plan was made with the following categories and action items, and the most important items are listed in bold:
   1. Staff – developing, growing, and retaining staff
      1. Morale
         1. More engaged with overnight
         2. Leadership team presence
      2. Increase degree pay incentive / night differential
      3. 3^rd person
   2. Communicating our story
      1. Update the website
      2. Newsletter
   3. Facilities: Development & Maintenance  – Develop and maintain our facilities
      1. Facilities inspection or assessment every quarter
      2. Update the campus plan
   4. Community Relations – Develop and maintain
      1. Radio ads
      2. BBQ / open house
   5. Finances: Improving Finances & Resource Development
      1. Accurate and transparent reports – balance sheets and cash flows
      2. Hire a third counselor
      3. Business Plan
   6. Youth Programs
      1. COVID has restricted
      2. COVID exit plan- Makayla and Alnise have goals- need to develop further
   7. ED Support
      1. Hire coordinator
      2. Use leave
      3. Foraker plan every month
      4. ED evaluation – evaluation process
      5. Check in with staff
   8. Renewing our faith-based values
      1. Explore a statement of faith for board members and the Executive Director
      2. Devotions at board meetings
   9. Governance
      1. Strategic Plan
      2. Board meeting agenda and documents seven days in advance
8. Future action items discussed:
   1. A thank you BBQ to the public after the pandemic
   2. Our mission statement may be updated to reflect the fact that our main purpose is to shelter and equip youth with resources.
   3. Strategic planning with non-board member in the summer
   4. Board to review Dave’s salary adjustment.
   5. Each board member to bring 5 things for improvement on the website to our next board meeting
   6. Alnise and leadership team to develop a COVID exit-strategy
   7. Discussing properties with the Assessor
   8. Agendas and items to be sent to the board a week or weekend in advance
   9. Implementing a short devotion at board meetings

Respectfully submitted,

Joyce Weis, FYA Board Secretary