1. Roll Call- Present: Patrick Endres, Marylee Bates, Paul Alanson, Joyce Weis, Sarah Finnell, Absent: Dave Miller (texted in to vote on Jim’s addition, and Alnice’s offering of the ED position).
2. Open in prayer by Joyce
3. Discuss/Vote on Jim Williams Board Participation
4. Invite Jim to the Board (5:15pm)- invested in Fairbanks, experienced a lot of fortune, has a heart for ministering to folks living on the margins, and has some free time now that he’s less involved in LoveINC. We extended an invitation for Jim to join the board, and he accepted.
5. Mission Review: Q) When was the first meeting of FYA (before it was even named, when it was just an idea)? A) Winter of 2009. Q) When did The Door officially open? A) April 2014
6. Accept September meeting minutes (MSP Joyce, Paul)
7. Signature items: 
   1. Time sheets
   2. Thank you notes!
8. ED Position
   1. Discuss Alnise Wyles ED Interview.  
   2. We will offer Alnice Wyles the ED position. (MSP Patrick, no opposition, approved unanimously)
   3. Immediate ED needs: 
      1. Add Alnice as a signer? We will formerly address this at November’s meeting.
      2. Change Marylee’s email address to “admin@fairbanksyouth….,” so the transition to Alnice will be more smooth? Marylee and Patrick will explore this IT issue.
      3. Discuss the shift from Marylee to Alnice (when is Alnice officially our Executive Director?): We will discuss this transition at our January meeting. 
      4. Alnice’s position needs to be filled by someone new.
      5. Define and accept payment plan for the ED transition process, currently established as a one year time period transition. We will keep this as a flexible structure and discuss at January meeting. 
9. Unfinished business
   1. Board Member interest
      1. Dr. Morgan Liddell expressed interest in volunteering for the board, he will be invited to the November Board meeting.
      2. Mike O’Brien (former School Board member, lawyer at Alaska Legal Services, former parent of Sarah’s student) is potentially interested, and we should reach out to him in a couple months. 
      3. Expanding Clearwater Counseling as a revenue stream.
         1. Update on this process/progress 
      4. Public Information
         1. Update on someone to volunteer to help build the digital newsletter
         2. Discussion about continuing the printed newsletter, in color. 
   2. Dip Jar 
      1. Location updates? (see table below)
      2. Future Possible locations: 
         1. Patrick- Beaver Sports.
         2. Joyce- new pizza place (former College Coffeehouse)
         3. Paul- Twigs in Airport?
         4. Sarah- ??
         5. Marylee- rotating to different churches
      3. Design a small “thank you” sign to attach to the dip jars – postcard size (reminder for Patrick)
10. Financials
    1. September 2019 Financial Summary
       1. FYA:  As of the end of September 2019, FYA currently has $97,284.71 of operating funds in checking, $25,085 in savings, and $17,839 in the DSB checking account for automatic mortgage payments.  Compared to 2018 totals the overall cash position has increased from $87,713 to $142,365, an increase of 62%.
       2. The Alaska Community Foundation account has a fund balance of $390,593.  
       3. FYA also has $18,901 of unreimbursed BHAP and ESG expenses for September that have not yet been submitted as the grant approval process continues to work its way through the state government.  
       4. All required tax filings have been completed for the 3rdQuarter of 2019.
       5. Drake Street:  The normal monthly mortgage payment of $1,838.32 was paid on September 15.  Net proceeds were paid out of $2,525 by Somers & Associates, however, approximately $2,500 needs to be refunded to the tenants, as well as deposits that need to be refunded.  Maintenance was minimal for September – repair of the garage door opener for $244.00.
       6. Clearwater Counseling:  At the end of September 2019, Clearwater Counseling reports the following:  Checking account balance: $53,851. Counseling revenue for September (reported by KLG) was $19,990.  A net loss of $258 was recorded for September.  
       7. Overall, both FYA and Clearwater Counseling have healthy financial positions, and both continue to see growth in contributions and new clients, respectively.  
    2. Financial Reports
       1. See PDF’s mailed by Marylee
       2. Accept Marylee’s proposed pay scale document, to be reviewed annually (MSP Patrick, Sarah)
    3. Dip Jar funds
       1. How much have the dip jars collected? $268 as of 10/14
11. Ed Report
12. Committee Reports as necessary
    1. Fundraising
    2. Sunshine- Staff appreciation meal and gift cards(will ask Alnice to survey staff on requests for gifts and pizza toppings) December 5th, 5:30-6:30
    3. Building
    4. Public Information
       1. Update on someone to volunteer to help build the digital newsletter
       2. Discussion about continuing the printed newsletter, in color. 
13. Next meeting: 
    1. Wednesday, November 13th, 5-7p
14. Meeting adjourned at 7:05 pm

Respectfully Submitted,

Sarah Finnell

FYA Board Secretary