1. 4:35pm Roll Call- Present: Joyce, Paul, Patrick, Marylee, Sarah. Absent: Dave Miller
2. Accept November meeting minutes (MSP Joyce, Paul)
3. Open in prayer by Joyce
4. Signature
5. Timesheets
6. The year in Review & Discuss year end statistics
   1. 114 individual youth jan 1-dec 31 2018. Probably equal to last year. Don’t have demographics yet
   2. Clearwater Counseling growth & success
   3. Total revenue from Clearwater was $245,454.
   4. We hired a second counselor (licensed & credentialed) who brought in $13,000 in just 2 months (roughly $6500 went to The Door). Another second counselor (licensed, but not credentialed) brought in $7,000 ($3500 for The Door)- she also works full-time at TCC.
   5. Resolved billing issues, and were able to run $30,000 through our own process and avoided paying 11% to billers.
   6. Overall, we have taken some really good baby steps to set a good foundation for future growth with Clearwater Counseling.
   7. See Bookkeeper’s Report for 2018 Year in Review. Notes:
   8. Increased income in many categories
   9. increased expenses in utilities, shelter food & services (outreach and youth development activities are part of this and we got a grant to pay for it), total FYA office operations, payroll/stipend/tuition because of CityVision Intern.
   10. Net income: +$67,156 which is $86,500 more than 2017
7. The difference between Dave Bates’ salary and the income he generated at Clearwater Counseling in 2018 is $16,048.
   1. In order to be consistent with industry standards (typically, a counselor receives 50% of the net revenue s/he brought into a counseling office), FYA will pay Dave Bates $8,024 so that he is paid 50% of the net revenue he brought in to Clearwater Counseling in 2018. (MSP Patrick, Paul).
   2. In the future, the former motion will become an equation used annually to calculate year-end salary adjustment for Dave Bates. (MSP Patrick, Joyce)
   3. We will need to consider this issue with future counselors as Dave moves on.
8. Establish ED Directives for 2019
   1. Develop a Housing First Transitional Aged Youth project.
   2. Grow Clearwater Counseling.
   3. Reconsider staffing structure to account for unexpected absences at the management level. Create a sustainable staffing plan. (Marylee needs two right-hand people, not just one. Kelly also needs two right-hand people).
9. Approve Financial Policies: All of the changes discussed for the financial policies are updated by Marylee. The Board accepts these changes. (MSP, Patrick, Paul)
10. The following items are tabled for the February meeting:
    1. Review core values and purpose
    2. Review Annual Schedule
    3. Set Short term goals for 2019
11. The next meeting will be Monday, February 11th, 5pm-7pm

Submitted by Sarah Finnell

Board Secretary