Present: Sarah Finnell; Patrick Endres; Marylee Bates.
Absent: Dave Miller; Paul Dick
Mission Review
ACF Funds website
Accept minutes from April meeting (tabled for next meeting)
Signatures:
signing thank you cards for volunteers
Unfinished Business
ED review and discussion- brief discussion with all present and will share a summary at the next meeting with the full board.
Upon hearing all the “little” issues that Marylee spends time dealing with, we discussed a part-time position to take care of those little items- someone who could work on…our social media, website, fundraising, advertising, graphics, event planning- who could be a point person for Marylee and provide some admin support. We need a few more good people at the top to help with management and admin work. This would provide continuity going forward when Marylee eventually moves on. Marylee and Patrick will pitch a proposal to the board and put it on the website for approval from the board.
Board Recruitment: Read thisshort article that offers a few suggestions for reaching out to other organizations, churches, etc., to offer an invite/appeal to join a board. (table for next meeting- Patrick will send an email for everyone to read before next meeting)
Open house, May 19th, 3:00 – 5:30 update
Please plan to come either a ½ hr early or stay ½ hr later to clean up (Dave & Pat early to set-up, Paul & Sarah stay for cleanup)
Dave will handle food
FYA will provide a cooler of water and a cooler of lemonade for drinks
Marylee will put out the banner, brochures, leftover newsletters out at Garage Sale- and a sign-up for future newsletters/mailing list, Donation box, AHF update/info
Patrick is going to contact a couple musicians to provide music.
Sarah will run the “paint the doors” area
All board members, be open and inviting- “Welcome to The Door! So glad to have you here! Would you like to stay in touch? We can get you on our mailing list…?”
Discuss the next step in property development progress (table for next meeting)
ED Report
April is generally a stressful month in the shelter- not a good time for a self evaluation. BHAP, ESG, & quarterly reports are all due! Newsletter, employee stuff….so much on Marylee’s mind already, let’s not do evals that month.
We put more money into maintenance in the past year than in years past- put into next meeting’s minutes to discuss scaling maintenance issues. (New boilers are in our future).
This is our third year with a 3-year VISTA plan. We need to either let go of the VISTA program, or come up with a new plan. Current VISTA is spending a lot of time carrying out the new youth development program. If she walks away tomorrow, there is not a staff member who would have the time to do that work…and yet, we need to be moving that work to a staff member who will not turnover every year.
Committee Reports
Public Information – Patrick
Newsletter sent out. Are all of the board members getting the electronic version and printed version? This has largely been a creation by Marylee and Patrick but the board members are very welcome to offer suggestions and/or guidance on future topics, tone, voice, etc. Right now, it goes out about 3-4 times a year. The next one will be before One Homeless Night, targeted toward promoting that event.
Alaska Community Funds are now active and links can be found on the FYA website. We received a $1000 donation already to the Endowment Fund (Keep the Doors Open) from the recent Newsletter!
Fundraising – Marylee
Credit Union 1 Fundraiser details June 14th, 5-8: 00 p.m. Patrick to email Dave & Paul so at least one can make it (Patrick and Sarah can’t make it)
April Gala
Sunshine – Sarah
Update on Volunteer appreciation- active volunteers are receiving thank you cards and $5 coffee cards. Hannah has invited them to the Open House.
Schedule next meeting
June- no meeting
Tuesday, July 17, 5pm-7pm (tentative! Depending on Dave & Paul’s availability)
