Roll call- Present: Patrick Endres; Sarah Finnell; Marylee Bates. Absent: Dave Miller. Guests: Rodney Gaskins; and board applicant Stacy Strubinger.
Open in prayer
Welcome Stacy Strubinger to the meeting
Q&A time with Stacy regarding participation on the FYA Board. Stacy shared his story about the journey that brought him here.
Homework from Rodney regarding board development: Patrick, Sarah, and Dave should sit down and discuss what qualities we have that keep us on the board. Then, look for people who might share those qualities and ask them to join the board.
Tami, If this is Tami’s last meeting… a super big thank you for everything you have done for FYA–especially all of that hands-on help and positive energy. Card for Tami will be passed around at the next meeting.
Mission Review
Topics for our January Strategic Planning Session- See website under “Annual Timeline” in Calendar section
Accept minutes from Sept 2017 meeting: MSP Patrick, Sarah
Signature items
Unfinished business-
Review and accept updated Financial Policies-Table for next meeting or online
Begin the fund application process for ACF: for each fund, we need the current list of BOD, list of 501c3 status, list fund reps, the procedure for making changes, board resolution. We will add this topic to our January meeting. Patrick, Marylee, and Dave will meet to discuss the application. Possible counsel from Anne at ACF.
Agency Endowment Fund- $25,000 (Mammoth marketing might help with name- needs to express the purpose “Door Never Closes”)
Non-Endowment Fund – Operations Fund $5,000 (need to decide name- something related to kids that can be used in a campaign, ie: “Keep Our Kids Safe” or “Shelter Our Kids”)
Non-Endowment Fund – Yochum Estate Fund (decide amount in committee)
Non-Endowment Fund – Fran Clar Property Fund $100,000
A proposed budget for 2018- will show up online by November 1st. Everyone will take a look and we will discuss at November meeting.
Operations Review- Our short-term goals are from 2016 and we have achieved some of them. We will write new short-term goals at our January meeting.
Strategic Plan Review- Looked at mid-term goals and long-term goals which need to be revisited at January meeting.
ED Report
Marylee shared a story of one youth who is doing well and writing to staff regularly. We sent a card of encouragement to him from the board. A second story was of a youth who has been really struggling but is now safe.
One homeless night total is $12,665 which is significantly lower than last year.
Brad will be doing our taxes for us in November
We have about $1600 in repairs we need to make. Money is tight- we are just making it pay period to pay period. Marylee will wait on repairs until after the Clearwater Counseling deposit goes through. Rodney suggested putting money into a Money Market account to use as a fund for repairs or other miscellaneous needs.
Marylee applied for a Saltchuck Youth Development Grant for $20,600
Marylee brought up the tricky situation with 18 and 19-year-old youth who are not developmentally ready for being on their own and also not really appropriate for the Rescue Mission. Add this to the What’s Next discussion for January- a program for 18-19-year-olds. Something transitional that will allow them to stay connected, but will be separate from the younger youth (ready-to-work program, possibly), different from Emergency Shelter- require rent/work/etc, but provide support services. Rodney brought up that the Mental Health Trust is focusing on employment and housing- and they might have grant money.
Committee Reports
Public Information:
Newsletter: At the printer. Possibly in the mail
Building (Table for next meeting)
Dave: Contact with possible surveyor?
Sunshine committee
Staff appreciation: dinner & hang out, Barnes & Noble gift cards.
Patrick nominated that Stacy Strubinger be accepted by the board as a member, pending Dave’s approval online. (MS: Patrick, Sarah) The final vote will be made online.
Next Meeting Date: Monday, November 20 4:30-6:30 Tentative, pending confirmation from Marylee and staff. We will have a brief meeting 4:30-5:30 and then staff will join 5:30-6:30.
