Here are the notes I took at the last two fundraiser committee meetings for One Homeless Night.

FYA Fundraiser Committee Meeting: One Homeless Night
Attendence: Sarah Finnell, Meryem Kugzruk, Barb Tyndall, Kathy Birch, Laura Gossel
Who: school-aged youth for races, 12+ for overnight (ratio 1:5 adults to kids)
When: September 13th (or 27th)
Where: First Pres., the park
What: Possibilities:

• Scavenger Hunt of donations-find out what’s needed?
• Couch racing (fundraiser)-100 meter dash, color run, obstacle course etc.
• Day event/field day with families- survival supply race, egg races, three legged races
• Dodge ball (fundraiser in the spring?)
• Fun games: soccer, Ultimate Frisbee, dodge ball
• 5K- ends at an obstacle course?
• Optional prayer walk and/or art project/message of hope

Schedule for night:
7-9pm- Obstacle course (count money at this time)
9-10pm- speech (Marylee?), purpose of event and FYA, discuss rules, light snacks
10-11pm- build shelters, judge structures, give out prizes
11pm- prayer walk and message of hope
12pm- fun games- dodge ball, ultimate Frisbee, soccer
1pm- “lights out” Barb will make sure the police make ’rounds’ on our cardboard city area 8-9am- wake up, breakfast (FYA provide this again? Or Parents?)

9-10am- clean up and take cardboard boxes/trash to the dump

People to contact: Homeschools, Far North Christian School, Fairhill, North Pole Christian, ICS, Monroe, NSBSD, youth groups, churches, Fairbanks Daily News Minor, running club, royal rangers, city, borough, Lilona McDaniels
What we need:
sign, banner (FYA has this)
Prizes: solicit donations

• Structure contest-most stable, most original, best engineering
• Prize for team that brings the most $
• Prize for races

t-shirts- The black Got Shelter t-shirts w/One Homeless Night on the back and date?
Registration- $25 (part for t-shirt)
Rules:
No cell phones/car keys for those staying for the overnight?
If one doesn’t want to do the prayer walk, they can write a message of hope to shelter youth
Be sensitive to not making the park look like a mess while we are there.
Preparation Schedule:
March/April- add committee members
April/May
Get park reserved, permits/permissions, contact city about couch removal, etc.
Make fliers, sign-up sheets about event
Make an email list for people interested in event
Soliciting prizes
June/July- order t-shirts
August 13th- have all info (sign-up sheets/fliers/FYA video clip) to schools/churches/youth groups
September 13th- event
Next Meeting- April 12th 10-11:30am at Gulliver’s

• Barb will contact the borough/city about permits and date.
• Kathy-work on design for fliers.
• Everyone- contact potential committee members.
• Sarah will think about possibilities for couch obstacle course and contact the school district.

FYA Fundraiser Committee: One Homeless Night April 12th, 2014

Attendance: Sarah Finnell, Meryem Kugzruk, Kathy Birch, Marylee Bates, Barb Tyndall
No obstacle course. Structure idea is a better outlet. Structure competition broadens age group to all ages.
Go to churches? Have a church team- youth and adults.
Approach churches to youth and adults.
Have Dave be in charge of judging? Design Alaska on judging team?
Prizes: most funds, structure competition
Structure competition: most duct tape/least duct tape, quickest, most stable, most beautiful, most Victorian, etc.
Contact Covenant House on timeline in terms of funds. Maybe month from date of event to collect for funds.
Optional prayer walk. Other events: yoga class? Musicians? Juggling? Hacky-sack contest? Hip hop?
Spirit of event: giving to homeless youth, steer away from soliciting donations for prizes. Prizes can be ribbons, certifications, or medals.
T-shirts- right now a part of registration. Maybe do silk screen? A stencil that you roll onto the t-shirt, than let dry.
Re-write Minor Consent form. Make a simple brochure? One packet with paperwork for youth, adult teams, churches, commercial businesses
Make brochure/minor consent form before school gets out.
Brochure- pledge form, minor
Registration- $25, get pledge form, t-shirts will be given at the night event
T-shirts- Trademark
Potential of being a $20,000 fundraiser- right now have a goal of $10,000
Places to target right now: churches and schools, Design Alaska
Have staff, adults assigned to students (so students don’t have to bring a chaperone)
7-9pm – check-in, pick up shirts, structure building competition, background music
10-11pm- judging and awards
7-midnight- stations (food, yoga, prayer walk, music, juggling, encouragement cards, thank you cards to donors, youth serve hot chocolate? etc.) Not on a timeline, carnival-style
Pledge form- needs to be revised. Checks highly suggested rather than cash. Should there be a deadline for donations?
Packet- includes brochure with all of information
Registration- after they registrar, pledge sheet comes in the mail
Clean-up- Door youth? Bring everything over to the Rescue Mission for recycle.
There was a positive response in the group to having a early registration fee vs. late registration fee.
Next steps:
Create brochure (Sarah S. will have that in about 2 weeks)
Talk to Covenant House about registration, timeline, etc.
Getting information on people’s radar-pass out brochures, going to businesses, corporations, schools, etc.

Next Meeting: May 17th 10:30-11:30am at Gulliver’s