Additions: Logo contest?

1. New Board Members Joining us: Welcome, welcome!!! Thanks for joining our efforts.
1. Dave Miller
2. Danny Bramer
3. Kathryn Birch
2. Changes in language of CDBG
3. Board website protocol: We have some new board members joining us, and it seems that most everyone is navigating the board website o.k., but Patrick will take a few minutes to review the post/comment process. 
4. Committee development: The greatest need we have at the moment is the physical “I can/will do that task or job”. As tasks get delineated, consider where you would like to devote some time to.
5. Potential committees
1. Shelter: Related issues with donated items, or other needs that arise with the Shelter
2. Policy and Job Description development and writing.
3. Website/Public Information Team (This has been Marylee, Sarah and Patrick recently)
4. Volunteer Management: Someone to work conjunction possibly with the Vista team on managing and organizing those who wish to contribute. For example: Upkeep of the property on 10th Ave., or Farmer’s market volunteers.
5. Video Production?
6. Board roles and officers: Be thinking about this, we can discuss it at the next meeting. We need a secretary and long-term treasurer, and a re evaluation of the other current officer positions.
7. Staffing of the door: Missionary? what model? How many people will we need? If we consider missionaries we need a definitive framework for what our intent is.
8. Writing and developing policy: Marylee and Patrick have worked on some of this, but there is more to do and it gets pushed to the back burner due to other  pending tasks. We should not let it sleep though, as it is important.
1. Executive director limitations
2. Financial policies
3. Program or Admin Policies
9. Job description for ED and CD:
1. This is an important task as it will define the board’s expectations for these positions. Right now, we have Marylee really driving this organization on many practical levels, and she is volunteering all of her time in an unpaid position. Eventually, we need to tag a salary to this position and define specifically what the ED does. It is, and has been, a work in progress for sure. But we should get these job descriptions in place soon, at least at a preliminary status. Along with with ED limitations.
10. Training for Marylee: training – or visiting Anchorage and or Juneau – how do emergency shelters run. – Upcoming expenses – but I also don’t see any way around them. This needs to happen this summer. Rodman told me to go to both places!
11. It is not too early to start thinking about an annual fundraiser – or for the board to put it in the back of their head – maybe they know of someone who could head it up. We think the idea along the lines of Project Runway – or Project Runaway – could be a fun and different kind of event that might get people out on a cold night to come. We are thinking of February or March. Possibly a committee can begin getting together and meeting for this purpose???
12. Video production. . . (summer AmeriCorps crew & GSA student group) or other options. If we proceed with this, either from the AmeriCorp side, or some other avenue, we will need a committee to oversee the development and production. Who on the board feels they ideas and interest/skill in this area?
13. Shelter status: design-build? timeline? Dave can provide all future updates here. (perhaps a building committee to or volunteer committee handle things like lawn mowing
14. Retreat options and dates
15. MJ Murdock grant: what is the best use of the funds?
1. ED Position 
2. Additional counselor

Update from Sarah: Farmer’s Market Purchase list

• Rosette irons
• Expect $10 – $15
• Banner
• UAF will print banner at cost of $6/ft2 (for heavy-duty – $2/ft2 for paper signs). $1 per grommet.
• Deep Fryer
• FRM has possible deep fryer to loan.
•  Brochure rack
• FRM has brochure rack to loan!
• Wash station
• Water pump – ~$15
• Bucket?
• Paper Towels
• Soap
• Tent
• Looks like most run $100 – $250. Reviews on quality vary.
• Tables/Chairs
• FYA may have tables/chairs. Borrow from…?

Other matters

• Logo Contest
• Submissions will be posted on FB for online voting.  Winner of FB voting was promised amazon.comgift cert. of unspecified value.  We need to specify a value.
• Submissions will be posted on blog for access at board meeting for final decision, or Marylee will post on board blog for preview before meeting decision.
• Monologues
  • Monologues are temporarily on hold, but are being considered for a fall event, possibly at College Coffee or Artisans Courtyard.
• Summer Markets 
• Application has been submitted to Farmer’s Market.  Have not received an official “you’ve been accepted” but HAVE received a “we’re going to put you outside, etc.”
• They don’t have electrical outlet space for us at Farmer’s Market.  Which means that we will not be serving coffee, and will be limited to propane fryers.