{"id":4597,"date":"2021-01-23T19:20:12","date_gmt":"2021-01-24T04:20:12","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=4597"},"modified":"2021-02-03T18:08:16","modified_gmt":"2021-02-04T03:08:16","slug":"annual-strategic-planning-meeting-january-23-2021-2-6-pm","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2021\/01\/23\/annual-strategic-planning-meeting-january-23-2021-2-6-pm\/","title":{"rendered":"Annual Strategic Planning Meeting January 23, 2021 2-6 pm"},"content":{"rendered":"\n

Roll Call: Jim Williams, Alnise Wyles, Paul Alanson, Kendi Adams, Joyce Weis, and Dave Miller via phone<\/p>\n\n\n\n

  1. Thank you cards to donors were signed and Alnise shared a donor story about a $50,000 estate donation.
    1. Future action item: A thank you BBQ to the public after the pandemic was discussed.<\/li><\/ol><\/li>
    2. Service awards to long-time board members and founding Executive Director were reviewed.<\/li>
    3. Conflict of interest policy reviewed and signed.
      1. All in attendance reviewed and signed this policy. Dave Miller was present telephonically, but has signed this form in previous years as a board member and agrees to the terms.<\/li><\/ol><\/li>
      2. ABCS of Board Dynamics reviewed – Jim Williams
        1. Attitude – positivity and productivity<\/li>
        2. Behavior- respectful and diplomatic<\/li>
        3. Candor- Trusting and speaking up when needed<\/li><\/ol><\/li>
        4. FYA Mission statement reviewed and affirmed by the board.
          1. Future action item: Our mission statement may be updated to reflect the fact that our main purpose is to shelter and equip youth with resources.<\/li><\/ol><\/li>
          2. Short-term goals for 2020 were reviewed.
            1. Priority 1: Has not been met yet due to the pandemic. We are considering this as a 2021 Goal.<\/li>
            2. Priority 2: Write an Updated Business Plan: Has not been met due to the pandemic. Consider for 2021.<\/li>
            3. Priority 3: Alnise worked on this a lot this past year and we have made some pretty good progress.<\/li>
            4. Priority 4: We made great headway, but there is still some work on the books. We have a new bookkeeper at the Wilson & Wilson firm which will probably help resolve this in 20201. Dave\u2019s Contract resolved. Dave\u2019s Salary adjustment is coming up. Last year we voted but this wasn\u2019t put into his contract.<\/li>
            5. Priority 5: Grow the Board \u2013 we brought on two new members.<\/li>
            6. Priority 6: ED fully transitioned. Shelter fully staffed.<\/li><\/ol><\/li>
            7. A draft of our strategic plan was made with the following categories and action items, and the most important items are listed in bold:
              1. Staff \u2013 developing, growing, and retaining staff
                1. Morale<\/strong>
                  1. More engaged with overnight<\/strong><\/li>
                  2. Leadership team presence<\/strong><\/li><\/ol><\/li>
                  3. Increase degree pay incentive \/ night differential<\/strong><\/li>
                  4. 3rd<\/sup> person<\/strong><\/li><\/ol><\/li>
                  5. Communicating our story
                    1. Update the website<\/strong><\/li>
                    2. Newsletter<\/li><\/ol><\/li>
                    3. Facilities: Development & Maintenance  – Develop and maintain our facilities
                      1. Facilities inspection or assessment every quarter<\/li>
                      2. Update the campus plan<\/li><\/ol><\/li>
                      3. Community Relations \u2013 Develop and maintain
                        1. Radio ads<\/li>
                        2. BBQ \/ open house<\/strong><\/li><\/ol><\/li>
                        3. Finances: Improving Finances & Resource Development
                          1. Accurate and transparent reports \u2013 balance sheets and cash flows<\/strong><\/li>
                          2. Hire a third counselor<\/li>
                          3. Business Plan<\/li><\/ol><\/li>
                          4. Youth Programs
                            1. COVID has restricted<\/li>
                            2. COVID exit plan- Makayla and Alnise have goals- need to develop further<\/li><\/ol><\/li>
                            3. ED Support
                              1. Hire coordinator<\/strong><\/li>
                              2. Use leave<\/strong><\/li>
                              3. Foraker plan every month<\/li>
                              4. ED evaluation \u2013 evaluation process<\/li>
                              5. Check in with staff<\/li><\/ol><\/li>
                              6. Renewing our faith-based values
                                1. Explore a statement of faith for board members and the Executive Director<\/li>
                                2. Devotions at board meetings<\/strong><\/li><\/ol><\/li>
                                3. Governance
                                  1. Strategic Plan<\/li>
                                  2. Board meeting agenda and documents seven days in advance<\/strong><\/li><\/ol><\/li><\/ol><\/li>
                                  3. Future action items discussed:
                                    1. A thank you BBQ to the public after the pandemic <\/li>
                                    2. Our mission statement may be updated to reflect the fact that our main purpose is to shelter and equip youth with resources.<\/li>
                                    3. Strategic planning with non-board member in the summer<\/li>
                                    4. Board to review Dave’s salary adjustment.<\/li>
                                    5. Each board member to bring 5 things for improvement on the website to our next board meeting<\/li>
                                    6. Alnise and leadership team to develop a COVID exit-strategy<\/li>
                                    7. Discussing properties with the Assessor<\/li>
                                    8. Agendas and items to be sent to the board a week or weekend in advance<\/li>
                                    9. Implementing a short devotion at board meetings<\/li><\/ol><\/li><\/ol>\n\n\n\n

                                      Respectfully submitted,<\/p>\n\n\n\n

                                      Joyce Weis, FYA Board Secretary<\/p>\n","protected":false},"excerpt":{"rendered":"

                                      Roll Call: Jim Williams, Alnise Wyles, Paul Alanson, Kendi Adams, Joyce Weis, and Dave Miller via phone Thank you cards to donors were signed and Alnise shared a donor story about a $50,000 estate donation. Future action item: A thank you BBQ to the public after the pandemic was discussed. Service awards to long-time board…<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[70],"tags":[],"class_list":["post-4597","post","type-post","status-publish","format-standard","hentry","category-2021-minutes","category-70","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4597","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=4597"}],"version-history":[{"count":2,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4597\/revisions"}],"predecessor-version":[{"id":4605,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4597\/revisions\/4605"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=4597"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=4597"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=4597"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}