{"id":4090,"date":"2018-07-20T11:25:48","date_gmt":"2018-07-20T19:25:48","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=4090"},"modified":"2018-07-20T11:25:48","modified_gmt":"2018-07-20T19:25:48","slug":"july-17-2018-board-meeting-minutes","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2018\/07\/20\/july-17-2018-board-meeting-minutes\/","title":{"rendered":"July 17, 2018 Board Meeting Minutes"},"content":{"rendered":"

July 17, 2018 Board Meeting Minutes <\/span><\/h1>\n
    \n
  1. Roll Call: Present: Paul Dick; Marylee Bates; Dave Miller, Sarah Finnell; Patrick Endres. None absent<\/span><\/li>\n
  2. Open in prayer by Paul<\/span><\/li>\n
  3. Accept minutes from April and May meeting (<\/span>SMP: Patrick, Sarah<\/span>)<\/span><\/li>\n
  4. Signatures<\/span>\n
      \n
    1. Past timesheets<\/span><\/li>\n
    2. Sarah Finnell and Dave Miller are going to be added as authorized signers on the New Bank Account for Clearwater at AlaskaUSA <\/span><\/li>\n<\/ol>\n<\/li>\n
    3. Unfinished Business<\/span>\n
        \n
      1. Review Marylee\u2019s self-evaluation and discuss the summary <\/span>Patrick wrote<\/span><\/a> as a written response. Marylee, a board member, and Kelly will meet to discuss Marylee\u2019s roles and responsibilities as Executive Director as a first step to parsing out her obligations and figuring out a new position. This conversation should also include a discussion of VISTA duties in preparation for losing that position in February of 2019.<\/span><\/li>\n
      2. Discuss the next step in property development progress: Dave will follow-up with Ringstad about surveying the property.<\/span><\/li>\n
      3. Discuss scaling maintenance issues and budgeting appropriately. (New boilers, new carpet, and new wall paint are all in our future).<\/span>\n
          \n
        1. https:\/\/docs.google.com\/spreadsheets\/d\/1DakhQmAIr8wIuR7bljiwFM_2l88HdukTFr4LvU_0OT0\/edit#gid=0<\/span><\/a><\/li>\n
        2. Where do long term and short term maintenance go on a budget? \u00a0<\/span>\n
            \n
          1. For bigger projects: get estimates and try to get it covered by grants or donations as best as we can. <\/span><\/li>\n
          2. Add \u201cDeferred Maintenance\u201d line item to budget. Marylee and Deidre will work on setting aside 5-10% of monthly income to <\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
          3. Healthcare questionnaire discussion (Sarah). Summary of healthcare responses can be viewed at this <\/span>link<\/span><\/a>.<\/span>\n
              \n
            1. A policy suggestion or idea is as follows: Once you\u2019ve been working here for 6 months, there is a medical fund up to $200 per year that you may use. We want the process to require the least amount of administrative work and information as possible. Revisit at next meeting under unfinished business. <\/span><\/li>\n<\/ol>\n<\/li>\n
            2. Board Recruitment: Based on the article Marylee shared previously. Patrick suggested, and Sarah agreed that a board member could join Marylee when attending some community meetings, and give a short talk about the need for board members. For example, at the rotary lunches, etc. <\/span><\/li>\n<\/ol>\n<\/li>\n
            3. Discuss Paul\u2019s Adulting 101 meeting with the youth at The Door<\/span><\/li>\n
            4. File Storage for CC and FYA: Marylee is exploring options and will let us know what is decided<\/span>\n
                \n
              1. We are maxing out our spaces<\/span>\n
                  \n
                1. Garage space: for current 26 banker boxes\u2026.or closet space?<\/span><\/li>\n
                2. Banker boxes are 2.5 Cu.ft = 53 Cu.ft<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                3. One Homeless Night: How can we heighten participation and what is the Board\u2019s role in increasing exposure and participation? <\/span>\n
                    \n
                  1. Please share on social media and discuss with friends\/family\/network sponsoring someone who is spending the night. Website is now up and ready- can easily pick someone to sponsor. Under Events on our website. <\/span><\/li>\n<\/ol>\n<\/li>\n
                  2. ED Report<\/span>\n
                      \n
                    1. Budget<\/span><\/a> to date<\/span><\/li>\n
                    2. Opening a FYA dba Clearwater at AK USA<\/span>\n
                        \n
                      1. corporate resolution new bank account: <\/span>Motion to approve changing bank accounts from Spirit of Alaska to AK USA for Fairbanks Youth Advocates dba Clearwater Counseling, authorizing Marylee as a signer and controller, Dave Bates as an authorized signer, Board Secretary Sarah Finnell as an authorized signer, and Board Vice President Dave Miller as an authorized signer. \u00a0<\/span>(MSP: Patrick, Dave Miller<\/span>)<\/span>. A resolution will follow.<\/span><\/a><\/li>\n<\/ol>\n<\/li>\n
                      2. http:\/\/news.streetroots.org\/2014\/10\/08\/home-work-how-some-schools-are-creating-innovative-solutions-unaccompanied-homeless<\/span><\/a>\u2026. Host homes?<\/span><\/li>\n
                      3. Coffee Cart<\/span><\/li>\n
                      4. Potential new house parent<\/span><\/li>\n
                      5. Closet Door: looking beautiful!<\/span><\/li>\n
                      6. Little Market July 28 10-4<\/span><\/li>\n
                      7. Foraker: The Essentials of Nonprofit Management Webinar<\/span><\/li>\n
                      8. Marylee is writing an application for a \u201cYouth Transition Project\u201d grant through Alaska Housing (along with four other entities) for \u201cspecial purpose funding.\u201d Discuss more in depth at a later meeting.<\/span><\/li>\n<\/ol>\n<\/li>\n
                      9. Committee Reports<\/span>\n
                          \n
                        1. Public Information \u2013 Patrick<\/span>\n
                            \n
                          1. Patrick and Marylee met to work on several PIO subjects, including updating the One Homeless Night site in preparation for the event.<\/span><\/li>\n
                          2. A newsletter is underway to precede OHN.<\/span><\/li>\n<\/ol>\n<\/li>\n
                          3. Fundraising \u2013 Marylee<\/span>\n
                              \n
                            1. Credit Union 1 Fundraiser details June 14th, 5-8:00 p.m.<\/span><\/li>\n
                            2. April 27th Gala update<\/span><\/li>\n<\/ol>\n<\/li>\n
                            3. Sunshine \u2013 Sarah<\/span>\n
                                \n
                              1. Staff Survey (see above)<\/span><\/li>\n<\/ol>\n<\/li>\n
                              2. Building \u2013 Dave- Any subjects to be addressed?<\/span><\/li>\n<\/ol>\n<\/li>\n
                              3. Schedule next meeting<\/span>\n
                                  \n
                                1. August 14, 4:30-6:30pm<\/span><\/li>\n<\/ol>\n<\/li>\n
                                2. You\u2019re Invited<\/span>\n
                                    \n
                                  1. Musical Wednesday in the park, 7\/18, 7pm<\/b>. A world class celtic (Irish) band led by local Caitlin Warbelow will be performing for free in our little park!<\/span><\/li>\n<\/ol>\n<\/li>\n
                                  2. Meeting Adjourned at 5:18<\/span><\/li>\n<\/ol>\n

                                     <\/p>\n","protected":false},"excerpt":{"rendered":"

                                    July 17, 2018 Board Meeting Minutes Roll Call: Present: Paul Dick; Marylee Bates; Dave Miller, Sarah Finnell; Patrick Endres. None absent Open in prayer by Paul Accept minutes from April and May meeting (SMP: Patrick, Sarah) Signatures Past timesheets Sarah Finnell and Dave Miller are going to be added as authorized signers on the New…<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62,25],"tags":[],"class_list":["post-4090","post","type-post","status-publish","format-standard","hentry","category-2018-minutes","category-meeting-minutes","category-62","category-25","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4090","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=4090"}],"version-history":[{"count":1,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4090\/revisions"}],"predecessor-version":[{"id":4091,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4090\/revisions\/4091"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=4090"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=4090"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=4090"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}