{"id":4059,"date":"2018-05-16T08:34:10","date_gmt":"2018-05-16T16:34:10","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=4059"},"modified":"2018-05-16T08:34:10","modified_gmt":"2018-05-16T16:34:10","slug":"may-15-2018-board-meeting","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2018\/05\/16\/may-15-2018-board-meeting\/","title":{"rendered":"May 15, 2018 Board Meeting"},"content":{"rendered":"
    \n
  1. Roll call<\/span>\n
      \n
    1. Present: Sarah Finnell; Patrick Endres; Marylee Bates. <\/span><\/li>\n
    2. Absent: Dave Miller; Paul Dick<\/span><\/li>\n<\/ol>\n<\/li>\n
    3. Mission Review<\/span>\n
        \n
      1. ACF Funds website<\/span><\/li>\n<\/ol>\n<\/li>\n
      2. Accept minutes from April meeting (tabled for next meeting)<\/span><\/li>\n
      3. Signatures: <\/span>\n
          \n
        1. signing thank you cards for volunteers<\/span><\/li>\n<\/ol>\n<\/li>\n
        2. Unfinished Business<\/span>\n
            \n
          1. ED review and discussion- brief discussion with all present and will share a summary at the next meeting with the full board.<\/span>\n
              \n
            1. Upon hearing all the \u201clittle\u201d issues that Marylee spends time dealing with, we discussed a part-time position to take care of those little items- someone who could work on…our social media, website, fundraising, advertising, graphics, event planning- who could be a point person for Marylee and provide some admin support. We need a few more good people at the top to help with management and admin work. This would provide continuity going forward when Marylee eventually moves on. Marylee and Patrick will pitch a proposal to the board and put it on the website for approval from the board.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
            2. Board Recruitment: Read this<\/span> short article<\/span><\/a> that offers a few suggestions for reaching out to other organizations, churches, etc., to offer an invite\/appeal to join a board. (table for next meeting- Patrick will send an email for everyone to read before next meeting)<\/span><\/span><\/li>\n
            3. Open house, May 19th, 3:00 – 5:30 update<\/span>\n
                \n
              1. Please plan to come either a \u00bd hr early or stay \u00bd hr later to clean up (Dave & Pat early to set-up, Paul & Sarah stay for cleanup)<\/span><\/li>\n
              2. Dave will handle food<\/span><\/li>\n
              3. FYA will provide a cooler of water and a cooler of lemonade for drinks<\/span><\/li>\n
              4. Marylee will put out the banner, brochures, leftover newsletters out at Garage Sale- and a sign-up for future newsletters\/mailing list, Donation box, AHF update\/info<\/span><\/li>\n
              5. Patrick is going to contact a couple musicians to provide music.<\/span><\/li>\n
              6. Sarah will run the \u201cpaint the doors\u201d area<\/span><\/li>\n
              7. All board members, be open and inviting- \u201cWelcome to The Door! So glad to have you here! Would you like to stay in touch? We can get you on our mailing list\u2026?\u201d<\/span><\/li>\n<\/ol>\n<\/li>\n
              8. Discuss the next step in property development progress (table for next meeting)<\/span><\/li>\n
              9. ED Report<\/span>\n
                  \n
                1. April is generally a stressful month in the shelter- not a good time for a self evaluation. BHAP, ESG, & quarterly reports are all due! Newsletter, employee stuff\u2026.so much on Marylee\u2019s mind already, let\u2019s not do evals that month.<\/span><\/li>\n
                2. We put more money into maintenance in the past year than in years past- put into next meeting\u2019s minutes to discuss scaling maintenance issues. (New boilers are in our future).<\/span><\/li>\n
                3. This is our third year with a 3-year VISTA plan. We need to either let go of the VISTA program, or come up with a new plan. Current VISTA is spending a lot of time carrying out the new youth development program. If she walks away tomorrow, there is not a staff member who would have the time to do that work…and yet, we need to be moving that work to a staff member who will not turnover every year.<\/span><\/li>\n<\/ol>\n<\/li>\n
                4. Committee Reports<\/span>\n
                    \n
                  1. Public Information – Patrick<\/span>\n
                      \n
                    1. Newsletter sent out. Are all of the board members getting the electronic version and printed version? This has largely been a creation by Marylee and Patrick but the board members are very welcome to offer suggestions and\/or guidance on future topics, tone, voice, etc. Right now, it goes out about 3-4 times a year. The next one will be before One Homeless Night, targeted toward promoting that event.<\/span><\/li>\n
                    2. Alaska Community Funds are now active and links can be found on the FYA website. We received a $1000 donation already to the Endowment Fund (Keep the Doors Open) from the recent Newsletter!<\/span><\/li>\n<\/ol>\n<\/li>\n
                    3. Fundraising – Marylee<\/span>\n
                        \n
                      1. Credit Union 1 Fundraiser details June 14th, 5-8: 00 p.m. Patrick to email Dave & Paul so at least one can make it (Patrick and Sarah can\u2019t make it)<\/span><\/li>\n
                      2. April Gala<\/span><\/li>\n<\/ol>\n<\/li>\n
                      3. Sunshine – Sarah<\/span>\n
                          \n
                        1. Update on Volunteer appreciation- active volunteers are receiving thank you cards and $5 coffee cards. Hannah has invited them to the Open House.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                        2. Schedule next meeting<\/span>\n
                            \n
                          1. June- no meeting<\/span><\/li>\n
                          2. Tuesday, July 17, 5pm-7pm (tentative! Depending on Dave & Paul\u2019s availability)<\/span><\/li>\n<\/ol>\n<\/li>\n
                          3. Closing in prayer by Marylee<\/span><\/li>\n
                          4. Meeting adjourned at 5:07pm <\/span><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

                            Roll call Present: Sarah Finnell; Patrick Endres; Marylee Bates. Absent: Dave Miller; Paul Dick Mission Review ACF Funds website Accept minutes from April meeting (tabled for next meeting) Signatures: signing thank you cards for volunteers Unfinished Business ED review and discussion- brief discussion with all present and will share a summary at the next meeting…<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62,25],"tags":[],"class_list":["post-4059","post","type-post","status-publish","format-standard","hentry","category-2018-minutes","category-meeting-minutes","category-62","category-25","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4059","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=4059"}],"version-history":[{"count":1,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4059\/revisions"}],"predecessor-version":[{"id":4060,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/4059\/revisions\/4060"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=4059"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=4059"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=4059"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}