{"id":3665,"date":"2017-01-13T06:47:06","date_gmt":"2017-01-13T15:47:06","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=3665"},"modified":"2017-01-13T06:47:06","modified_gmt":"2017-01-13T15:47:06","slug":"january-7-2017-executive-board-meeting-minutes","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2017\/01\/13\/january-7-2017-executive-board-meeting-minutes\/","title":{"rendered":"January 7, 2017 Executive Board Meeting Minutes"},"content":{"rendered":"
    \n
  1. Roll Call (9:15 a.m.)<\/span>\n
      \n
    1. In attendance: Jim McDermott, Sarah Finnell, Marylee Bates, Heidi Bryan, Patrick Endres,<\/span><\/li>\n
    2. Absent: Dave Miller, Tami Manning<\/span><\/li>\n<\/ol>\n<\/li>\n
    3. Open in Prayer<\/span><\/li>\n
    4. Enter Executive Session: Items for the Annual Meeting<\/span>\n
        \n
      1. Comments from and Questions to ED<\/span>\n
          \n
        1. Marylee shared about staff continuity and growth, shelter operations and employee roles.<\/span><\/li>\n<\/ol>\n<\/li>\n
        2. Cash Flow Statement \u2013 a review of 2016 <\/span>fwdcashflowforallof2016<\/span><\/a>\n
            \n
          1. Jim shared a cash flow sheet that reveals a monthly status of finances. The Board liked this review but Jim had a slightly different sheet than what was distributed to the Board. This type of cash flow sheet showed a month by month view of finances, revealing positive and negative balances per month. <\/span><\/li>\n<\/ol>\n<\/li>\n
          2. Discuss WedBush investment funds<\/span>\n
              \n
            1. Marylee asked for us to make a decision on what to do with the Wedbush Morgan account in the February board meeting. (CD\u2019s? Other revenue streams?) <\/span><\/li>\n
            2. Talked about changing the financial policy if necessary to accommodate long term investments, like an endowment. <\/span><\/li>\n
            3. Jim will bring some quotes to the February Board meeting on CD\u2019s from local banks. We will also have input from Krista at WedBush and we will make a final decision during the February meeting. Patrick suggested a small portion of the money be invested in something more aggressive than a CD, perhaps as much as 15% of the total funds.<\/span><\/li>\n<\/ol>\n<\/li>\n
            4. Vista enterprise project (review ppt on board site)<\/span>\n
                \n
              1. (MSP: Patrick, Heidi) VISTA person to research a Food Cart idea to help our kids learn actual skills and employment opportunities. Long term explore a brick and mortar store front and backside store.<\/span><\/li>\n
              2. Jim asked for a feasibility study to be done on the cart, including<\/span>: Employment of youth, Finances, Operations, Permitting, Menu items, Job descriptions, And any other, including Marketing information.<\/span><\/li>\n<\/ol>\n<\/li>\n
              3. Annual donor thank you event.<\/span>\n
                  \n
                1. The board likes the idea of this event but want to make sure that it would be viably attended. Calypso Farms does something like this and Sarah F suggested that we contact them to see how they do theirs and perhaps get some ideas. Start out with something simple and a low overhead investment in respect to food, etc. Perhaps music (kids bands or musicians?), and an evening in the green space where donors are invited to come for a short time. Patrick suggested that a large blank picture of a door be hung for donors to write a comment to the kids. In addition, a large picture of a door will be hung that has comments from the kids written on it, thanking the donors.<\/span><\/li>\n
                2. Have a donor door with wood burned names who\u2019ve donated a $1000 or more to be permanently placed somewhere in the green space \u00a0<\/span><\/li>\n<\/ol>\n<\/li>\n
                3. Fundraisers:<\/span>\n
                    \n
                  1. Discussed the current fundraisers and ways that we can augment them.<\/span><\/li>\n
                  2. New: Fundraiser showcasing youth talent<\/span>\n
                      \n
                    1. The board gave Marylee the go ahead to have the interested parties pursue this idea.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                    2. Establish ED Annual Directives<\/span>\n
                        \n
                      1. Focus on Donor Growth and existing donor relationships<\/span><\/li>\n
                      2. Exploring and expanding effective marketing avenues<\/span><\/li>\n
                      3. Exploring and expanding Fundraiser opportunities<\/span><\/li>\n<\/ol>\n<\/li>\n
                      4. Review annual timeline schedule that guides our monthly Board meetings.<\/span>\n
                          \n
                        1. This item was tabled for another time.<\/span><\/li>\n<\/ol>\n<\/li>\n
                        2. Thank you call to Donors<\/span>\n
                            \n
                          1. Names were distributed to board members to call or email over the next few days.<\/span><\/li>\n<\/ol>\n<\/li>\n
                          2. Review prior year Strategic and Operating Plan and develop new one for the new year<\/span>\n
                              \n
                            1. Six priorities for 2017<\/span>\n
                                \n
                              1. Finalize a sustainable business plan<\/span>\n
                                  \n
                                1. Next meeting: Heidi will come with pre-printed copies and an outline for how to make it a new business plan. Taking time out of each meeting to tackle one section at a time. <\/span><\/li>\n<\/ol>\n<\/li>\n
                                2. Initiate the transition the housing staff model and see how that all happens. Support Marylee throughout it. Make it successful.<\/span><\/li>\n
                                3. Come to a resolution on proper investment of the Wedbush account funds.<\/span><\/li>\n
                                4. See a social enterprise come into fruition. Support the VISTA in developing a social enterprise.<\/span><\/li>\n
                                5. Growing the board. Diversity: age, race, professionalism<\/span><\/li>\n
                                6. Re-asses our Campus plan in accordance with the status of the Alaska financial situation. What we want to focus on for the next year. What is our back-up plan for the next five years. <\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                                7. Items needing voting from executive session:<\/span>\n
                                    \n
                                  1. Accept minutes from Nov 2016 Meeting<\/span>\n
                                      \n
                                    1. (MSP: Patrick, Heidi) made a motion to accept the meeting minutes for November 2016. <\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                                    2. End Executive Session<\/span><\/li>\n
                                    3. Adjourned at 2:05pm<\/span><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

                                      Roll Call (9:15 a.m.) In attendance: Jim McDermott, Sarah Finnell, Marylee Bates, Heidi Bryan, Patrick Endres, Absent: Dave Miller, Tami Manning Open in Prayer Enter Executive Session: Items for the Annual Meeting Comments from and Questions to ED Marylee shared about staff continuity and growth, shelter operations and employee roles. Cash Flow Statement \u2013 a…<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[25,5],"tags":[36,59],"class_list":["post-3665","post","type-post","status-publish","format-standard","hentry","category-meeting-minutes","category-meetings","tag-board-meeting-minutes","tag-meeting","category-25","category-5","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/3665","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=3665"}],"version-history":[{"count":2,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/3665\/revisions"}],"predecessor-version":[{"id":3667,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/3665\/revisions\/3667"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=3665"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=3665"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=3665"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}