{"id":2865,"date":"2015-03-31T20:34:49","date_gmt":"2015-04-01T04:34:49","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=2865"},"modified":"2015-04-29T11:32:35","modified_gmt":"2015-04-29T19:32:35","slug":"march-2015-draft-meeting-minutes","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2015\/03\/31\/march-2015-draft-meeting-minutes\/","title":{"rendered":"March 2015 Meeting Minutes"},"content":{"rendered":"
    \n
  1. Roll call- present: Dave Miller, Meryem Kugzruk, Brad Johnston, Tami Manning, Kathy Birch, Dean Gustafson, Marylee Bates, Patrick Endres, Sarah FinnellAbsent: Barb Tyndall, Chick WallaceGuest: Liz, who works for Wilson & Wilson. She was previously a middle school teacher and is potentially interested in serving on the board.<\/li>\n
  2. Open in prayer by Dave<\/li>\n
  3. Review and accept February\u2019s minutes: in Financial Report- Brad doesn\u2019t remember \u201ctax refund forms need to go out\u201d- delete this comment unless we can figure out what it was intended to mean. Dave moved to accept minutes, as amended.<\/li>\n
  4. Welcome Dean Gustafson to the board<\/li>\n
  5. Mission Review \/ Board blog review\n
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    1. Board blog information-\n
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      1. Tax Returns- Marylee showed us the Financial tab on our board website, where we be able to find our tax return, annual financial statements, as well as budgets (though we have yet to update these).<\/li>\n
      2. Tami asked that we include events on the calendar (like the upcoming volunteer appreciation event). Tami offered to be the board member who will update the calendar every Friday. She will email everyone on Thursdays and see if there\u2019s anything we want to add.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
      3. Unfinished Business\n
          \n
        1. Pick Click Give \u2013 we haven\u2019t missed a thing:\n
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          1. provided in the state aid or services during the two calendar years that immediately precede the year the application is filed;<\/em><\/li>\n
          2. An application is submitted, we\u2019ll know by end of May.<\/li>\n
          3. Marylee shared that we received another call today from someone who wants to see us on the PickClickGive list.<\/li>\n
          4. We will need to apply every year by March 31st<\/sup>. Our application this year will put us on the list next<\/em> year.<\/li>\n
          5. The application asked if we are required to submit an audit to the state or federal government. We are not required because we don\u2019t receive $500,000 from either the state or federal government.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
          6. Update from Dave Miller on house proposals and offers: Dave has started the process of acquiring property that is contiguous to ours. He shared a map with us and descriptions of each property. We have written up earnest money offers for the appraised value of 4 separate properties. If we proceeded with these purchases, we would have about $500,000 remaining from our donor bequest. If it turns out there are PCB\u2019s, we would withdraw our offer. They have not put these properties up for sale, so they may decline, counter, or accept- we don\u2019t know.\n
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            1. Discussion\n
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              1. Brad suggested we set aside the amount of money we currently rely on from the State of Alaska (considering recent developments in our state\u2019s budget) so we have 1 year\u2019s state-grant-funded operating expenses in our savings account. This way, in the event of a downturn, we\u2019d have a year to figure out our next step.<\/li>\n
              2. The cost is $200,000 to acquire the property and we still have $500,000 in the bequest and can wait and see what happens with the state.<\/li>\n
              3. Costs after purchasing will be minimal. We\u2019ll need to pay property taxes on whatever we acquire until we begin to use them for our purposes. We can lower the value of these properties so taxes will be minimal. E, F, & G alone are $124,000.<\/li>\n
              4. We don\u2019t seem to have competition for going after these properties.<\/li>\n
              5. There is a chance that some environmental toxins could be present.<\/li>\n
              6. To demolish F, G, & J, it would cost about $25,000 a piece, so about $75,000. We could possibly take care of this within the year, but it depends on how busy everyone is.<\/li>\n
              7. Sarah made a motion to pursue E, F, & G and leave J as a potential future opportunity. Meryem seconded. Discussion followed:\n
                  \n
                1. people are living in 7J and J is also inhabited. No one is living in F, but someone seems to be using the yard. G has occupants also.<\/li>\n
                2. Voted unanimously to purchase E, F, & G. We\u2019ll need to write a resolution authorizing Dave to represent us and purchase the properties. Patrick will write the resolution. Marylee will write the checks for earnest money and get it to Dave on Friday.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                3. Dec. 16 2014 correction to meeting minutes\n
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                  1. In the future, we need to remember to take \u201cDraft\u201d off of the minutes after we accept them.<\/li>\n
                  2. james:\u00a0\u00a0 \u201cand adding $700 to the houseparent position\u201d should read \u201callowing up to $700 to be used for the purchase of airfare for the house parent.\u201d<\/li>\n
                  3. Patrick moved to accept the above changes.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                  4. Financial Report \u2013 Brad: we are in good financial shape compared to some organizations. No debts. Books up to date. Bank statements reconciled. Brad still needs to file a financial statement for the city. He now has the information necessary to make a financial statement and tax return. The deadline is May 15, and we can easily extend for 3 months beyond. He will try to make that deadline. See Brad\u2019s Treasurer\u2019s Report for March 2015 and contact him with any questions.<\/li>\n
                  5. Marylee\u2019s ED Evaluation and Board self evaluation: moved to \u201cunfinished business\u201d for April meeting. Staff also wrote evaluations about Marylee as ED.<\/li>\n
                  6. Expand counseling services- we need to think about growing our revenue stream. We\u2019ll need to provide office space, and if we had 3 or 4 counselors, we\u2019d need to provide a receptionist who may also do work for FYA. This led to discussing remodel of the green house. This would cost approximately $100,000. Dave Bates has been talking to a couple licensed counselors who are looking to be hired by another organization. Dave provides $40,000\/year to FYA. Patrick asked Marylee to come to us with a pitch that lays out what they foresee as being a realistic plan for this. Things are tight in the brown house- currently Marylee shares an office with two others. Marylee will look into a better office situation (she currently has eye strain because of her small desk and close computer screen). Maybe some slight modifications to the building are necessary for rendering it useful as counseling space. We will talk about this again at our next meeting.<\/li>\n
                  7. Marylee\u2019s Director\u2019s Report\n
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                    1. Currently have all 15 and 16 year olds (no 18 year olds)<\/li>\n
                    2. As the weather warms, kids show up later and later.<\/li>\n
                    3. Marylee is experimenting with fewer staff hours- in anticipation of losing funding or needing to \u201ctighten our belts\u201d<\/li>\n
                    4. Marylee shared about an unfortunate incident with a staff member. See her Director\u2019s Report for March for more detail. Marylee shared the most recent correspondence between herself and the employee that is not in her report.<\/li>\n<\/ol>\n<\/li>\n
                    5. Committee Reports\n
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                      1. Public Information\n
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                        1. Brochure revisions<\/li>\n<\/ol>\n<\/li>\n
                        2. Sunshine Committee\n
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                          1. Volunteer appreciation event April 18th<\/sup> 12p-3p: Sarah F. will email everyone requesting support for this.<\/li>\n<\/ol>\n<\/li>\n
                          2. Fundraising Committee\n
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                            1. One Homeless Night<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                              Meeting Adjourned 7:07pm<\/p>\n

                               <\/p>\n","protected":false},"excerpt":{"rendered":"

                              Roll call- present: Dave Miller, Meryem Kugzruk, Brad Johnston, Tami Manning, Kathy Birch, Dean Gustafson, Marylee Bates, Patrick Endres, Sarah FinnellAbsent: Barb Tyndall, Chick WallaceGuest: Liz, who works for Wilson & Wilson. She was previously a middle school teacher and is potentially interested in serving on the board. Open in prayer by Dave Review and…<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[51],"tags":[],"class_list":["post-2865","post","type-post","status-publish","format-standard","hentry","category-2015-minutes","category-51","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/2865","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=2865"}],"version-history":[{"count":6,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/2865\/revisions"}],"predecessor-version":[{"id":2951,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/2865\/revisions\/2951"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=2865"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=2865"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=2865"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}