FAIRBANKS YOUTH ADVOCATES<\/p>\n
BOARD MEETING<\/p>\n
August 15, 2013<\/p>\n
5:00-7:00<\/p>\n
Call to Order: 5:03<\/p>\n
Roll Call: Present:\u00a0 Sarah Finnell, Brad Johnston, Barbara Tyndall, Patrick Endres, Kathryn Birch, Meryem Kugzruk, Marylee Bates, Rodney<\/p>\n
Absent:\u00a0 Dave Miller<\/p>\n
Opening Prayer: Barb Tyndall opened in prayer.<\/p>\n
Sarah moved, Patrick seconded to approve the July minutes.\u00a0 Minutes approved unanimously.<\/p>\n
Marylee Bates said that we need to sign a thank you note for Danny Bramer, who has officially resigned from the board.\u00a0 She will bring one to our next meeting.<\/p>\n
The board reviewed the latest video for Fairbanks Youth Advocates.\u00a0 There is an audio mark that needs to be edited but board members liked the content. It is around three minutes long and cost $2400.\u00a0 A PSA, cut from the video, will be delivered tomorrow.<\/p>\n
The ground breaking went well.\u00a0 The community was well represented by many agencies and departments.\u00a0 Board members said it was memorable and a great event.\u00a0 Patrick pointed out that our goal to bring in community partners and to be known in Fairbanks has come to pass.\u00a0 This was a 2015 goal.\u00a0 We will need to revisit goals eventually and set new ones.<\/p>\n
Patrick brought a copy of the blueprints for members to preview.\u00a0 Marylee gave updates on changes and progress to the building.<\/p>\n
Brad expressed a concern that we need more than eleven spaces in the future.\u00a0 He said we may need to keep the current shelter open for overflow. \u00a0 We are hiring a resource person to gather information and give us data on the kids.\u00a0 Meryrem asked how we would decide who would come to the shelter when we have so many out there.\u00a0 Marylee said they would be talking to Covenant House on how that happens.\u00a0 There needs to be some criteria set up for those decisions.\u00a0 Rodney said there is a vulnerability index that requires that we help the most vulnerable; not necessarily those\u00a0who have the best chance for success.<\/p>\n
Marylee reported that we have withdrawn our licensing application for First Presbyterian as a shelter.\u00a0 Some of the issues we could address; but many were too difficult.\u00a0 By the time we completed it, our shelter would be open. The staff are working on a newsletter which \u00a0should be published soon.\u00a0 Alaska Mental Health Trust were asked to come and do training.\u00a0 They requested a letter of interest which will be provided. Marylee is interviewing seven people and hopes to hire several for positions.\u00a0 One employee, who was the 9-12 check-in person, has taken a bus driving job, so that slot is no longer filled.\u00a0\u00a0\u00a0 Fred Meyer\u00a0 asked us to apply for a recreation grant up to $15,000.\u00a0 Marylee has\u00a0 asked for appliances from several local businesses.\u00a0 John MacCheyne will give us a $3500 discount off the $18,000 for carpet.<\/p>\n
Budget:\u00a0 Brad said problem with budget is that we are in transition.\u00a0 We went from one grant to another.\u00a0 Putting a budget together that doesn\u2019t have to be amended often is difficult.\u00a0 Right now we are focusing on the grant money and requirements to finish The Door. We reviewed Brad\u2019s Treasurer\u2019s Report.\u00a0 There was discussion concerning the new house we recently purchased.\u00a0 Brad said we have funds for operating costs and enough to buy back items we lost due to the higher bid.\u00a0 He provided a narrative to explain specifics to the board.\u00a0 The report is available on our website.<\/p>\n
Marylee created a spread sheet to show us Income and Expenses at a glance.\u00a0 She explained that we are getting many donations but this does not provide salaries.\u00a0 Brad said there is thrift shop software to determine value of donated clothing. \u00a0Rodney provided some expertise about reporting donations.\u00a0 The Rescue Mission goes by weight, not the price of individual items. There was a discussion about what to tell people when they ask about our funding.\u00a0 We used grants to get going, but we need to be donor-funded and that is the message we want to get out. \u00a0 At the present time two more positions are needed for staffing The Door that are not funded.\u00a0\u00a0\u00a0 The cost for that is $52,726.00.\u00a0 Brad said we should review and approve a budget by the end of 2013 for 2014. How much do we need to finish our building?\u00a0 We have a new agreement from the city to sign.\u00a0 The amount changed from $720,000 to $847,000.\u00a0 We are required\u00a0 to match 25% of this ($211,000).\u00a0 We can subtract $169,000 for value of the property.\u00a0 Our campaign to raise money should also include our note for $159,500.\u00a0 The buy back includes\u00a0\u00a0$18,000 carpet, $15,000 for appliances, $18,250 for cabinets (casework),and $8,000 for landscaping,\u00a0 Dave\u2019s time is also included. \u00a0 Brad explained that trying to raise money to pay down debt is difficult.\u00a0 Folks would rather buy a specific item.\u00a0 Patrick said we need to present our needs in a very specific way to open The Door.\u00a0 It is time to launch a campaign to raise funds.\u00a0 Brad said we could include a total of everything we need and add the fact that we still owe money on the building.\u00a0 In addition, we have unfunded staff positions that we need to cover.<\/p>\n
Open the Door Campaign<\/i>\u2014Brad suggested we launch a\u00a0capital campaign to get the physical door open.\u00a0 The goal is to bring in donors on a regular basis to support the day-to-day expenses.\u00a0 Marylee suggested we skim off some of the unstipulated money to pay down the debt every quarter.\u00a0 Brad said this also provides a buffer for us.\u00a0\u00a0 We have in-cash reserve for the buy-back.\u00a0 We need a newsletter and a\u00a0PSA for radio and TV to launch Open the Door<\/i>.\u00a0 Patrick made a motion that we\u00a0move this discussion to a subcommittee; Sarah seconded.\u00a0 Approved unanimously. Patrick asked how long will we advertise and how much do we want to spend?\u00a0 Sarah moved that we allot up to $10,000 to commit toward PSA\u2019s.\u00a0 Meryrem seconded.\u00a0 Approved unanimously.\u00a0 Brad said we now have $10,000 for our advertising budget. Rodney suggested going to TV stations and asking for a value package.\u00a0 It is usually better for non-profits.<\/p>\n
Barb is going to put a summary of One Homeless Night plans on the Blog.<\/p>\n
We will discuss adding new board members on line.\u00a0 Sarah will initiate a post and we will keep the discussion moving.<\/p>\n
Next FYS meeting is scheduled for Tuesday, September17 from 5-7.<\/p>\n
Meeting adjourned at 7:03.<\/p>\n
Respectfully submitted, Barbara Tyndall<\/p>\n","protected":false},"excerpt":{"rendered":"
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