{"id":1830,"date":"2013-05-03T18:00:10","date_gmt":"2013-05-04T02:00:10","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=1830"},"modified":"2013-05-09T11:18:35","modified_gmt":"2013-05-09T19:18:35","slug":"may-9-2013-pre-meeting-agenda","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2013\/05\/03\/may-9-2013-pre-meeting-agenda\/","title":{"rendered":"May 9, 2013 Pre Meeting Agenda"},"content":{"rendered":"

May 2013 Meeting pre-agenda \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/span><\/span><\/h2>\n
    \n
  1. Roll Call<\/span><\/span><\/span><\/li>\n
  2. Welcome Adena Benn (she will be joining us for part of the meeting, please read her <\/span><\/span><\/span>board member application<\/span><\/span><\/span><\/a>)<\/span><\/span><\/span><\/li>\n
  3. Open in Prayer: <\/span><\/span><\/span><\/li>\n
  4. Voting items:<\/span><\/span><\/span>\n
      \n
    1. Approve March and April meeting minutes (please review prior to meeting)<\/span><\/span><\/span><\/li>\n
    2. Formally approve the Financial Policies edited since our last meeting, they are not posted on the board website: <\/span><\/span><\/span>Financial Policies<\/span><\/span><\/span><\/a>:<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n
    3. Director\u2019s report<\/a>, Q\/A time with Marylee:<\/span><\/span><\/span>\n
        \n
      1. FYA to pay for dumpster pickup at FPC?<\/span><\/li>\n<\/ol>\n<\/li>\n
      2. Building acquisition update:<\/span><\/span><\/span>\n
          \n
        1. A possible 5% loan is in the works for 90,000 from Northrim Bank for the 132 house on 10th.\u00a0Northrim has all they requested. Bill is out of the office this week. Should hear from him next week.<\/span><\/li>\n
        2. If the loan from Northrim does not go through, and we can’t find an alternative lending source, Patrick is proposing a personal loan to FYA to buy the house. Patrick will discuss his proposal and its implications at the meeting. We continue to explore all alternatives at this time.<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n
        3. Discuss the need for a short video produced as part of our community presentations: time, production, resources, $$$ This is becoming increasingly more important and would be a substantial benefit to our outreach and fundraising.<\/span><\/span><\/span><\/li>\n
        4. Unfinished Business from April meeting:<\/span><\/span><\/span>\n
            \n
          1. Policies<\/span><\/span><\/span>\n
              \n
            1. Protocol for shelter policies, employee & volunteer policies, etc.<\/span><\/span><\/span>\n
                \n
              1. How does the board want to approve these because we have about 100 of them we are about to send the state and they need to go ASAP. Because it is time sensitive, Marylee would like to send these on now. In the meantime, what do you all think about getting a committee of a few people to review these and present any necessary information to the board at the next meeting? And make changes as necessary. <\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
              2. Discuss donor scheme and plans: please bring your brainstorming ideas to the meeting on this, as we will settle on something in order to further define the donor page on the website<\/span><\/span><\/span><\/li>\n
              3. Thank you personal phone calls: <\/span><\/span><\/span>\n
                  \n
                1. At what contribution amount do we want to initiate personal thank you phone calls? $1000, $2000?? more or less?<\/span><\/span><\/span><\/li>\n
                2. Please volunteer to make an extra \u201cthank you\u201d via phone to the following for their contribution:<\/span><\/span><\/span>\n
                    \n
                  1. Jean and Bob Tsigonis, they made a $7500 contribution (Dec. 2012) Phone: 907-458-7024 \u00a0\u00a0info@lifewaterengineering.com <\/span><\/span><\/span><\/li>\n
                  2. ABR made a $3500 donation (Dec. 2012) Contact<\/span><\/span><\/span>:(907) 455-6777, Steve Murphy, President <\/span><\/span><\/span>smurphy@abrinc.com<\/span><\/span><\/span><\/a>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                  3. Calendar 2013 review:<\/span><\/span><\/span>\n
                      \n
                    1. Other fundraiser ideas<\/span><\/span><\/span>\n
                        \n
                      1. May 10 – 6:00 p.m. 4-k Graze – Walk for Charity \u00a0WE ARE REGISTERED – Register and walk or register and dont walk – 100% of registration fees go to charities<\/span><\/span><\/span><\/li>\n
                      2. Credit Union 1 May 23. Marylee will give a short talk, fundraising presentation will be put on by the Credit Union about us.<\/span><\/span><\/span><\/li>\n
                      3. Couch Surfing. . . like the outhouse races? Golden Days?
                        \nor Solstice? We can pull this off this summer! Entrance fees, block party permission, vendors for food, Street DJ? Saturday day? night? Awards for best costumes? awards for teams that raise the most money? Awards for craziest couch? Youth vote. etc. Our staff are behind this 100% They think it could become a fun\/family event.
                        \n<\/span><\/span><\/span>                        http:\/\/www.ntnews.com.au\/article\/2013\/04\/11\/319546_ntnews.html<\/span><\/span><\/span><\/span><\/a><\/li>\n
                      4. One Homeless Night, Sept. ? \u00a0This raised about $3500.<\/span><\/span><\/span><\/li>\n
                      5. Fat Bet: We made about $3K on this spontaneous event last year, Patrick may initiate it again for the equinox marathon??<\/span><\/span><\/span><\/li>\n
                      6. November Homeless Youth Awareness Month: We could possibly be opening the Door in November –<\/span><\/span><\/span><\/li>\n
                      7. Time to brainstorm on an annual fundraiser….<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n
                      8. Outreach:<\/span><\/span><\/span>\n
                          \n
                        1. Clucking Blossom, June 1 (Participating as part of the FHHC)<\/span><\/span><\/span><\/li>\n
                        2. In From The Cold, January 2014 (a formal Point In Time count)<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n
                        3. Board:<\/span><\/span><\/span>\n
                            \n
                          1. Please log on to the board website and update the calendar for any known travel dates.<\/span><\/span><\/span><\/li>\n
                          2. Board \u201cretreat\u201d and training: We should pick a certain time of year and do it every year at this time – in the meantime – we can do a \u201cmini\u201d \u00bd day like we did last August. Perhaps October would be better? and March\/April for a full day??? (Late April through May or November is good for Patrick – this is always an agonizing scheduling process, how does this time span fit with everyone else?)<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                          3. Next Board meeting Thursday June 6??? Any conflicts with this date for anyone?<\/span><\/span><\/span><\/li>\n
                          4. Growing our Board with skilled positions<\/span><\/span><\/span>\n
                              \n
                            1. Patrick and Marylee have been discussing this with Rodney Gaskins and have some ideas. If anyone knows of a specific person that is influential in the community with strong business and governance skills and would be a fit with our mission, please let us know –<\/span><\/span><\/span>\n
                                \n
                              1. Legal<\/span><\/li>\n
                              2. Financial \/ Banking<\/span><\/li>\n
                              3. Computer \/ Technical \/ Web<\/span><\/li>\n
                              4. Law Enforcement<\/span><\/li>\n
                              5. Administrative<\/span><\/li>\n
                              6. Business Management \/ Organization Governance<\/span><\/li>\n
                              7. Marketing \/ Advertising \/ Fundraising<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
                              8. Fundraiser committee chairman position needs to be filled.<\/span><\/li>\n
                              9. Dismiss Adena and discuss her application<\/span><\/span><\/span><\/li>\n
                              10. REPORTS:<\/span><\/span><\/span>\n
                                  \n
                                1. Public Information Report:<\/span><\/span><\/span>\n
                                    \n
                                  1. Patrick did a preliminary photo shoot at the shelter, more to come. The photos will be used on the website to create a more visual, \u201creal\u201d presentation to our constituency. Ideally, we would like the kids to have their own voice with a place for their pictures and stories to be told.<\/span><\/span><\/span><\/li>\n
                                  2. Donations page needs developed which will happen once we finalize on a donor scale.<\/span><\/span><\/span><\/li>\n<\/ol>\n<\/li>\n
                                  3. Financial Report: Brad to add any further updates at the meeting<\/span>\n
                                      \n
                                    1. Treasure’s Report<\/a><\/li>\n
                                    2. FYA credit card: (I don\u2019t really think we need to vote on this but if necessary we can do that at the meeting.<\/span>Would a board member volunteer to do this. I know they need some financial information and Brad could supply that upon request. I tried a while back but we were rejected.<\/span><\/span><\/span>https:\/\/business.bankofamerica.com\/USBCapp\/Ctl\/entry?sc=UABO6T&pid=dasb&mktg_track=EOLB&track=000000ECOMM#b<\/a><\/span><\/span><\/span><\/em><\/li>\n<\/ol>\n<\/li>\n
                                    3. Fundraising Report:<\/span><\/li>\n
                                    4. Art Auction Event report from Meryem:<\/span>\n
                                        \n
                                      1. The silent auction last Friday evening went well. A lot of art pieces and desserts were donated by local artists and students. Thank you notes will be given to everyone that donated. We were able to advertise this event in the Fairbanks Daily New Miner, on the radio, on the school district website, Facebook, and by word of mouth. The total amount of money earned from this fundraiser hasn\u2019t been officially calculated since several of the desserts not sold at the auction were taken to Lathrop to sell to staff there. Once I collect all the money I will give it to Marylee. The turnout was steady, although slow, but part of that might be because its springtime and people are busy. All of the NHS members from Lathrop and West Valley are excited to have been a part of raising money for The Door and grateful for all that Fairbanks Youth Advocates does for at-risk youth in Fairbanks.<\/span><\/li>\n<\/ol>\n<\/li>\n
                                      2. Events and Activities<\/span>\n
                                          \n
                                        1. Summertime volunteer appreciation picnic. Wednesday, July 17th from 5-7pm. It will be reserved from 4-8pm so we can set-up and clean-up.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

                                          May 2013 Meeting pre-agenda \u00a0 \u00a0 \u00a0 \u00a0 Roll Call Welcome Adena Benn (she will be joining us for part of the meeting, please read her board member application) Open in Prayer: Voting items: Approve March and April meeting minutes (please review prior to meeting) Formally approve the Financial Policies edited since our last meeting,…<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[],"class_list":["post-1830","post","type-post","status-publish","format-standard","hentry","category-agenda","category-9","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=1830"}],"version-history":[{"count":6,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1830\/revisions"}],"predecessor-version":[{"id":1832,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1830\/revisions\/1832"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=1830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=1830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=1830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}