{"id":1294,"date":"2012-09-14T14:00:39","date_gmt":"2012-09-14T22:00:39","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=1294"},"modified":"2012-10-26T11:17:08","modified_gmt":"2012-10-26T19:17:08","slug":"september-17-2012-draft-agenda","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2012\/09\/14\/september-17-2012-draft-agenda\/","title":{"rendered":"September 17, 2012 Agenda"},"content":{"rendered":"
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  1. Roll call<\/li>\n
  2. Open in prayer<\/li>\n
  3. July Minutes\/August Minutes – approval<\/li>\n
  4. Fatbet Equinox relay update and donations<\/li>\n
  5. By law amendment suggestion: \u201cWe value the input of youth into our organization and therefore encourage that they participate with us at the board level. Voting requires a board member be a minimum of 18 years old, although they need not be 18 to be on the board as youth representative.\u201d By including this in our bylaws, it becomes a published value statement.<\/li>\n
  6. Adopt updated strategic plan and operating goals. Please read and feel free to make suggestions. The document should be at the end.<\/li>\n
  7. We need volunteers to be on the Director\u2019s Job Evaluation Committee. Who wants to or can do this? This involves looking at the ED\u2019s work in relationship to the job description. \u00a0(see job descriptions & Rodney)<\/li>\n
  8. What type of information do we want to receive from Dave Bates, and on what
    \ntime frame to ensure that proper informing\/oversight of the board is in place.<\/li>\n
  9. Dave’s salary discussion. . . cost of living increase. Dave has not received any cost of living since his salary was set back in 2008. We need to evaluate this and come up with an amount based in relationship to industry standards. (Brad can you help us with researching this?)<\/li>\n
  10. This Winter\u2019s Shelter: Update\n
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    1. First Presbyterian<\/span><\/li>\n
    2. 8 p.m. to 8 a.m. \/ place to sleep \/ ages 13-17 primarily,<\/span><\/li>\n
    3. working on policies and developing training – <\/span>recruiting volunteers<\/a><\/li>\n
    4. starting off unlicensed – \u00a0moving towards licensing,<\/span><\/li>\n
    5. 2 full time wake ‘staff’ all night 7 nights a week, every day of year<\/span><\/li>\n
    6. going to apply for previously awarded BHAP $$ that is being held for us (Director + Shelter Manager + Family Support Specialist – i.e. caseworker)<\/span><\/li>\n
    7. Initial costs:<\/span>\n
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      1. higher liability insurance,<\/span><\/li>\n
      2. Fingerprinting – $55.00 per person if they do not have current prints<\/span><\/li>\n
      3. $6000.00 per AmeriCorps member full time (1700 hours from Jan – December) ($1000.00 in January – and the balance due by June)<\/span><\/li>\n
      4. fulltime to coordinate volunteers and help staff the overnight shelter vs. paying someone a rate per hour + time and 1\/2 each night for manning shelter.\u00a0<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
      5. Do we want to set up a credit card merchant account (if paypal can\u2019t do it) that allows us to debit people’s accounts on a monthly basis?
        \nLooks like it is research time. Does anyone have information on this to share? Or knowledge about the process? If not, we need to dive into that and figure out what to do. If you know of an organization that currently offers this, perhaps you could inquire of them as to who they use and how they do it?<\/li>\n
      6. Fundraising Date: February 8
        \n(Princess: available on the 8th – 75% of room fees waived for non profit) (Westmark is available on the 9th – waive room fees, will allow us to use our own servers for water.) Do we want to consider changing our date in light of the information below?<\/li>\n<\/ol>\n

        It is worth noting and considering that Fairbanks Counseling and Adoption has their fund raising event one week after our current schedule. They also feature art as part of their event along with an auction of other items. You should check this out before the meeting:<\/p>\n

        Fairbanks Counseling & Adoption’s 23rd Annual ‘A Taste of Art’ Fundraiser\/Auction…UNDER THE SEA!!
        \nWebsite:         http:\/\/fcaalaska.org\/a_taste_of_art.html
        \n<\/a>Featuring over 750 auction items to include:Artwork, Crafts, Quilts, Services, Jewelry, Dinners, Adventure trips and cruises, Sporting goods, Resort stays, Delicious desserts, Airline tickets, Electronics, Automotive services and supplies, Hair cuts, Collectibles, Antiques, Crystal, Housewares, Baskets of delights, Fishing flies, Games, Flowers, Restaurant meals, Massages, Gift certificates, Many unframed prints, and other fun items and services.Music will be provided by Jim Matherly DJ Services following the auction.Tickets available NOW at FCA, 912 Barnette Street, 456-4729.$60 in advance – $65 at the door.Event Sponsors:Davis Constructors & Engineers Inc., BP, Martin EngineeringSponsors:Holland America Line Westours, Doyon, Ltd., GCI, ABR, Slayden Plumbing & HeatingSpecial Thanks to:Hot Licks Homemade Ice Cream, Gavora’s Liquor & Fine Wines, Grizzly Media, Sourdough Express<\/p>\n

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        1. Art, for the fundraiser and\/or to decorate the shelter:\n
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          1. Briana’s suggestion:<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

            This is Briana Berner. I am contacting you about a project that our National Honor Society here at Lathrop would like to do this year. We were hoping to hold a fundraiser for The Door sometime within the coming school year. Our idea was a silent art auction, we will ask artists for donations from artists, invite individuals and the public, provide live music and possibly food and hopefully raise lots of money for this wonderful thing you are beginning. My original plan was to hold the event during November but I have realized it was an unrealistic goal and am now trying to set a better date. At our last meeting we discussed possible dates and venues and an idea that kept popping up was the possibility of holding it at The Door itself. This could obviously only work if you are ready to have an open house sometime between now and next summer but if it is possible I think it would add a lot to the event. Also, I would be honored if you would come in sometime and talk to our group about what exactly it is your organization is doing, the needs of the homeless youth in Fairbanks, and what more we can do to help. Our idea is very broad and basic right now and I hope to be able to describe it in more detail soon. I look forward to hearing your thoughts and ideas. Have a wonderful day.<\/p>\n

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            1. Dave Miller’s suggestion please read this if you have not already: website
              \n<\/a><\/li>\n
            2. Fundraiser discussion regarding artwork<\/li>\n
            3. Bank Signers, corporation signers & name change issues. ED, President, Vice Pres, Secretary should be signers, any reason they should not be, Brad? other thoughts on this? With a traveling board, it seems prudent to have more signers to cover for people\u2019s potential absence. We need to have a motion w\/second for minutes & bank.<\/li>\n
            4. Gas reimbursement – I kept track of miles for 7 weeks and the average was 68 miles per week. What paper work should be done and in place?<\/li>\n
            5. Spontaneous short visit from Sarah S (VISTA) and Dick Erwin (AmeriCorps Direct\/Student Intern) For the board to meet them and thank them.<\/li>\n
            6. Volunteer Hours for August and September. * Pass around a sheet for folks to sign in and record hours<\/li>\n
            7. October\u2019s Meeting date: Any conflicts with Monday Oct 29th?<\/li>\n
            8. Please note Marylee & Dave on vacation. . . 9\/22 to 10\/7 and not available for contact. Please log on to the board website at least once or twice a week to look at upcoming events and calendar information.<\/li>\n<\/ol>\n


              \nREPORTS
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