{"id":1057,"date":"2010-12-30T10:08:20","date_gmt":"2010-12-30T19:08:20","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=1057"},"modified":"2012-05-30T10:09:26","modified_gmt":"2012-05-30T18:09:26","slug":"2010-board-meeting-minutes","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2010\/12\/30\/2010-board-meeting-minutes\/","title":{"rendered":"2010 Board meeting minutes"},"content":{"rendered":"

Meeting Notes for\u00a0December 13, 2010 8:05 \u2013 9:10
\n<\/em><\/strong>Present: Barry, Kathie, Marylee, Pat & Dave<\/p>\n

We reviewed the strategic plan and accepted an amended version:<\/p>\n

Our Core Purpose:<\/strong> Facilitating life transitions for at-risk and vulnerable youth<\/p>\n

Our Core Values:<\/strong> Unconditional Love, Hope, \u00a0Restoration, \u00a0Compassion,\u00a0Faith<\/p>\n

Long-Term Goal (2015)<\/strong><\/p>\n

Clearwater Ministries is recognized by at-risk and vulnerable youth, and respected by\u00a0the community, as a safe place to get help.<\/p>\n

Vivid Description for long-term goal:<\/em><\/strong><\/p>\n

\u2022 The work of Clearwater Ministries is focused on the whole person \u2013 a holistic approach\u00a0to addressing the needs of at-risk and vulnerable youth in transition. Many of those\u00a0transitions have roots in housing.<\/p>\n

\u2022 Clearwater Ministries will be an effective partner working with other agencies to cover\u00a0the continuum of care for at-risk and vulnerable youth.<\/p>\n

\u2022 The specific services of Clearwater Ministries will ebb and flow, but overall the outcomes\u00a0will be enduring \u2013 healing, independence and stability.<\/p>\n

Annual Operating Plan (FY 2011-2012)<\/strong><\/p>\n

NOW Goal<\/strong><\/p>\n

\u2022 Finalize federal tax exempt 501(c)3 status.<\/p>\n

6-12 Months<\/strong><\/p>\n

\u2022Develop the Governance Board<\/p>\n

o Use the Foraker Board Recruitment Matrix to determine board needs<\/p>\n

o Develop Board Job Descriptions for board members and officers<\/p>\n

o Finalize a meeting schedule (quarterly? Bi-monthly? Monthly?)<\/p>\n

\u2022Finalize the name for the current Clearwater Ministries<\/p>\n

o A name that more accurately reflects the Core Purpose and Core Values<\/p>\n

\u2022Board to complete Foraker\u2019s \u201cBasic Board Roles and Responsibilities\u201d Training<\/p>\n

\u2022Scholarship Program I solidified, and a plan for implementation developed<\/p>\n

o Includes describing Core Purpose and Core Values of the program, as well as\u00a0determining a long-term goal, and building a skeleton of procedures for\u00a0submission, review and determination of eligibility.<\/p>\n

12-18 Months<\/strong><\/p>\n

\u2022 Put together a white paper on \u201cThe State of At-Risk and Vulnerable Youth in Fairbanks,\u201d\u00a0as a mechanism for describing what is already going on already for at-risk and\u00a0vulnerable youth.<\/p>\n

o As a way to help guide the services provided by<\/p>\n

\u2022 Develop a Business Plan for Sustainability<\/p>\n

December 13th minutes continued:<\/strong><\/em><\/p>\n

\u2022 We discussed working on the 3 bullets under \u2018Develop the Governance Board\u2019 for the\u00a0next year.<\/p>\n

\u2022 We decided to begin meeting bi-monthly: Jan., March, May, July, Sept., & Nov.<\/p>\n

\u2022 We discussed a wide variety of meeting times & really the same time is not convenient\u00a0for anyone. The result? Meet the second TUESDAY of every other month for\u00a0the necessary amount of time.<\/p>\n

\u2022 The federal tax exempt pkt. was sent in and received, no word back on it yet.<\/p>\n

Meeting Notes for\u00a0November 1, 2010 9:00 \u2013 12:00<\/em><\/strong><\/p>\n

<\/em><\/strong>All board members were present\u00a0+ guest, Mike Walsh, Foraker
\nWe spent the morning working through a strategic planning session focused on what\u00a0the ministry would be for Clearwater, apart from the counseling business.<\/p>\n

Meeting Notes for\u00a0September 29, 2010 12:00 \u2013 12:10<\/em><\/strong><\/p>\n

Members Present: Marylee, Patrick & Barry & Dave
\nA short meeting was called for the purpose of passing a Conflict of Interest Policy. Since\u00a0a quorum existed, the meeting continued. The Conflict of Interest Policy was discussed.\u00a0A motion was made and passed, Barry\/Patrick.<\/p>\n

Meeting Notes for\u00a0September 21, 2010 9:00 \u2013 9:15 a.m.<\/em><\/strong><\/p>\n

Members Present:\u00a0Dave Bates,\u00a0Lyle Gresehover,\u00a0Patrick Endres, Barry Berner, Marylee Bates,
\nThe Board met for the purpose of passing the Bylaws. Patrick made a motion that we\u00a0accept the bylaws as written, Barry provided the second. The motion passed unanimously.\u00a0Meeting was adjourned.<\/p>\n

Meeting Notes for\u00a0July 19, 2010 8:00-9:00 a.m.<\/em><\/strong><\/p>\n

Members Present:\u00a0Dave Bates,\u00a0Lyle Gresehover,\u00a0Patrick Endres,\u00a0Barry Berner,\u00a0Marylee Bates,\u00a0Kathie Gettinger,
\nFinancial Report:<\/p>\n

\u2022 We have $30,000. + in checking and savings.<\/p>\n

\u2022 Kathie will transfer $15,000. into \u201cother savings\u201d for future use<\/p>\n

\u2022 Keep $10,000.00 in checking for operations<\/p>\n

\u2022 Look into 60 day or 90 day CD\u2019s, etc.<\/p>\n

Director\u2019s Report:<\/p>\n

\u2022 New Place: paying $750.00\/month rent BUT we need to ask about signs<\/p>\n

\u2022 Corina is on and has 1 client a week but is observing some of Dave\u2019s<\/p>\n

\u2022 They are going to write a proposal to OCS & Access Alaska for discount therapy\u00a0to get C. some clients. She cleans for 1 hour and is paid $20.00.<\/p>\n

\u2022 They had their first Bariatric client \u2013 using 3 different assessments to determine\u00a0the eligibility and potential successfulness of the operation. Corina wrote the\u00a0report and did an excellent job. C. will work with these clients in the future.<\/p>\n

Other:<\/p>\n

\u2022 Website \u2013 check in with John Bourne. Look at Willow Physical Therapy\u2019s site\u00a0and Lorrie Kleins. Start developing ideas for the website.<\/p>\n

\u2022 Taxes: we realized we never filed the proper paperwork to be a federally recognized\u00a0nonprofit.<\/p>\n

\u2022 Foraker: 8:00 is scheduled time, later time is requested. Marylee will look into it,\u00a0format, thoughts in preparation of, timing, etc.<\/p>\n

Meeting Notes for\u00a0April 24th, 2010 10-12:00<\/em><\/strong><\/p>\n

\u2022 Members Present:Dave Bates,\u00a0Lyle Gresehover,\u00a0Patrick Endres,\u00a0Barry Berner,\u00a0Marylee Bates,\u00a0Meeting began 10:05<\/p>\n

Financial Report:<\/p>\n

\u2022 2009 income for Jan. \u2013 March = $27,900.00<\/p>\n

\u2022 2010 income for Jan \u2013 March = $38,700.00<\/p>\n

\u2022 Bringing in more, but also giving away more<\/p>\n

\u2022 We have a total of $20,000.00 in the savings account.<\/p>\n

Growth:<\/p>\n

\u2022 Dave shared about taking on Corina Dick. It was suggested that he research a\u00a0few other agencies and see what kind of contracts they have with their counselors.\u00a0Barry suggested we ask Corina if she is able to support our youth focus\u00a0goals. Dave has a meeting next week with her and will talk about these things.<\/p>\n

\u2022 Rent: It was decided that we look for a place that meets our client\u2019s needs:<\/p>\n

– in town -out of the church \u2013 handicapped accessible<\/p>\n

– a comfortable environment \u2013 3 rooms + reception<\/p>\n

\u2022 Pat and Berry agreed to help Dave look at possibilities as they are found.<\/p>\n

\u2022 Website: YES! Dave shared that he also liked the idea of having a website that\u00a0was a resource for clients. Pat suggested WordPress. Marylee referenced\u00a0Heather Taggard\u2019s name and agreed to link Heather and Pat up for further\u00a0questions.<\/p>\n

\u2022 we agreed that this need is a priority and should be looked into immediately.<\/p>\n

\u2022 Foraker: It was agreed that late October\/early November \u2013 the board would\u00a0have a planning & goal setting session with Foraker\u2019s Mike Walsh. In September,\u00a0we\u2019ll complete a membership application.<\/p>\n

\u2022 936 9th House Tour Recap: After sharing differing thoughts and opinions on\u00a0936, it was decided that the house idea needs to wait until after we set our direction\u00a0and goals.<\/p>\n

\u2022 Miscellaneous:<\/p>\n

\u2022 Marylee has been asked to chair a youth subcommittee for the Fairbanks\u00a0Homeless Coalition. (The youth focus group will mesh with this group)<\/p>\n

\u2022 Sarah Finnell & Katie Robb, from FCA\u2019s Street Outreach and Advocacy Program\u00a0invited us to Alice & the Underground play, May 7,8, 14, 15th at 7:00 p.m.\u00a0It is a play written by their Vista, Cassidy, and performed by some of the kids\u00a0and other friends of SOAP.<\/p>\n

\u2022 Thank you notes were signed for Vince, Cathie R. and Sarah F.<\/p>\n

\u2022 The recent Covenant House Report was shared.<\/p>\n

\u2022 Meetings: We will start meeting on Monday mornings 8:00 a.m. Tentatively, the\u00a0next meetings are set for:<\/p>\n

\u2022 July 19th,<\/p>\n

\u2022 November 1<\/p>\n

\u2022 Meeting adjourned at 12:05, notes by Marylee<\/p>\n

Meeting Notes for\u00a0December 4, 2009 4:30<\/em><\/strong><\/p>\n

\u2022 Members Present:\u00a0Dave Bates,\u00a0Kathie Gettinger,\u00a0Lyle Gresehover,\u00a0Barry Berner,\u00a0Marylee Bates,\u00a0Patrick Endres<\/p>\n

\u2022 Meeting began 4:50 (Lyle!!!)<\/p>\n

Financial Report :<\/p>\n

\u2022 Month of August appeared to be low in income \u2013 due to bulk write offs from previous\u00a0year.<\/p>\n

\u2022 Arlene K., CPA, has provided assistance to Kathie and will help with 990- Easy form\u00a0for filing taxes.<\/p>\n

\u2022 Arlene K. reported to Kathie that after looking at the books and our account that\u00a0Clearwater was in good shape and our situation was simple and straightforward.<\/p>\n

\u2022 Dave\u2019s salary is underpaid at this time, for about $10,500.00<\/p>\n

Director\u2019s Report:<\/p>\n

\u2022 Work is brisk, best month, best week yet.<\/p>\n

\u2022 Dave will try to be more proactive regarding talking to clients about payments.<\/p>\n

\u2022 Dave did get relicensed \u2013 LPC \u2013 Licensed Professional Counselor<\/p>\n

\u2022 Dave should be getting his supervisors license in the mail too.<\/p>\n

\u2022 He is also waiting for certification from the American Association of Christian Sex\u00a0Therapists.<\/p>\n

Other items:<\/p>\n

\u2022 Rent Increase: Clearwater received an updated rental contract from the DOH finance\u00a0committee. Rent is currently 500.00 but DOH is asking for $650.00 starting in January\u00a02010. The board agreed that Dave needed to decide whether this space was working or\u00a0not; and 2) Clearwater needs to inform DOH finance committee exactly what we are\u00a0about and why we exist. Dave agreed to draft a letter and send it to Pat, as president.\u00a0As a board, we thought it should come from him.<\/p>\n

\u2022 Ministry Proposal: the board gave permission for the focus group to explore the possibilities.<\/p>\n

\u2022 Youth Outreach \u2013 timeline: Lyle suggested and it was agreed \u2013 that Sarah Finnell, FCA,\u00a0would come and talk to the board at a meeting primarily focused on learning more about\u00a0the street youth population and their needs.<\/p>\n

Next meeting: Monday, February 8, 2010. Focus: Street Youth<\/p>\n

Meeting was done at 6:20 p.m.<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Meeting Notes for\u00a0December 13, 2010 8:05 \u2013 9:10 Present: Barry, Kathie, Marylee, Pat & Dave We reviewed the strategic plan and accepted an amended version: Our Core Purpose: Facilitating life transitions for at-risk and vulnerable youth Our Core Values: Unconditional Love, Hope, \u00a0Restoration, \u00a0Compassion,\u00a0Faith Long-Term Goal (2015) Clearwater Ministries is recognized by at-risk and vulnerable…<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[29,25],"tags":[],"class_list":["post-1057","post","type-post","status-publish","format-standard","hentry","category-2010-minutes","category-meeting-minutes","category-29","category-25","description-off"],"_links":{"self":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1057","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/comments?post=1057"}],"version-history":[{"count":1,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1057\/revisions"}],"predecessor-version":[{"id":1058,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/posts\/1057\/revisions\/1058"}],"wp:attachment":[{"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/media?parent=1057"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/categories?post=1057"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fairbanksyouthadvocates.org\/board\/wp-json\/wp\/v2\/tags?post=1057"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}