{"id":1044,"date":"2012-04-30T08:20:43","date_gmt":"2012-04-30T16:20:43","guid":{"rendered":"http:\/\/www.fairbanksyouthadvocates.org\/board\/?p=1044"},"modified":"2012-08-03T14:38:54","modified_gmt":"2012-08-03T22:38:54","slug":"meeting-minutes-from-january-april-2012","status":"publish","type":"post","link":"https:\/\/fairbanksyouthadvocates.org\/board\/2012\/04\/30\/meeting-minutes-from-january-april-2012\/","title":{"rendered":"January-April 2012 Meeting minutes"},"content":{"rendered":"

previous minutes not listed are available upon request to Marylee
\n<\/strong><\/h3>\n


\nBoard Meeting, April 27, 2012, Minutes<\/em><\/strong><\/h2>\n

5:00- 7:03
\nPresent: Patrick, Dave Miller, Danny, Brad, Kathryn, Sarah, & Barb via phone.\u00a0 Marylee, Dave and Rodney were also present.<\/p>\n

We welcomed new board members Dave Miller, Danny Bramer, and Kathryn Birch.<\/p>\n

Community Development Block Grant:<\/span><\/p>\n

We discussed the suggested the new wording (life time of building) at length. Rodney said he would have to ask his board directly, but that he was in support of it and he felt that his board would also agree with the language. MSP(Patrick, Sarah F.) \u201cWe proceed to inform the city that we are unanimously fine with the suggested change in language.\u201d\u00a0 We agreed that a letter would be written to the city and all signatures would be included.<\/p>\n

Board website protocol:<\/span>
\nWe agreed to use email for simple messages and for clarifications. Use board blog for all information that should be accounted for.<\/p>\n

Committee\u00a0development:<\/span>
\nWe discussed the need and brainstormed types of committees and functions. It was discussed that committees should be chaired by board members, but made up of community members. Committees need to run ideas through ED, but they should have authority but not responsibility for getting the task done.<\/p>\n

Dave volunteered to chair the Building Committee.<\/p>\n

Other possible committees:<\/em>
\nPolicies & Procedures: Brad J will be involved in this process.
\nPublic Information: Patrick will chair this committee
\nJob Descriptions & Limitations
\nEvents: Sarah F and Kathy B expressed interest in this committee
\nFundraising: Danny Bramer\u00a0 expressed interest in this committee, (and Barb T has expressed interest in the past)<\/p>\n

Video Production:<\/span><\/p>\n

We decided no to an AmeriCorps video crew but agreed to return to this conversation regarding videos: church presentation 2-3 minutes, PSAs directed towards youth, etc.<\/p>\n

Staffing of the door:<\/span><\/p>\n

Yes to moving forward in using missionaries. Marylee will begin to work on establishing a job description.<\/p>\n

Unfinished business for in between or next time:<\/span><\/p>\n

* Job descriptions
\n<\/strong>* Training for Marylee & Travel
\n* Annual Fundraiser (February\/March \u2013 Project Run-A-way?) http:\/\/www.mylifetime.com\/shows\/project-runway<\/p>\n

* Retreat options and dates<\/p>\n

* MJ Murdock grant: what is the best use of the funds?<\/p>\n

 <\/p>\n

Web Vote: Amended Bylaws – Access of Service – April 9th<\/strong><\/em><\/h2>\n

Patrick proposed amendments to the Bylaws regarding who we will serve.\u00a0With 51% of board members weighing in- in favor. This was accepted and passed.<\/p>\n

Web Vote: Amended Bylaws – Faith statement – \u00a0April 6th<\/strong><\/em><\/h2>\n

Patrick proposed amendments to the Bylaws. They were accepted and passed unanimously with all members voting as recorded by the blog.<\/p>\n

Teleconference 3\/28\/2012<\/strong><\/em><\/h2>\n

8:00 pm \u00a0Barb, Brad, Patrick, Sarah and Marylee were conference call. Dave Miller and Kathryn were excused from this discussion as they had just been voted onto the board at the last meeting and they had not met Danny. All board members on the teleconference were in agreement to accept Danny Bramer’s application to the board.<\/p>\n

Board Mtg. 3\/21\/2012, \u00a0respectfully submitted by Marylee<\/em><\/strong><\/h2>\n

<\/em><\/strong>5:05 – 6:50 p.m. Wilson & Wilson
\nAll board members present: Patrick, Barb, Brad, Sarah F.,
\n+ Sarah Smith (Vista), Marylee, Dave B. and guests Jeanne and Danny Bramer<\/p>\n

Patrick offered that we will try to create an agenda and post documents 1 week ahead of scheduled meeting – so board members can read and be prepared at meetings to discuss items.<\/p>\n

Public Information \/ Awareness<\/span>
\n* Newsletters: we discussed using Mail Chimp. Our Vista will review this.
\n* We agreed to bring Dolly Caswell up from Eagle River, April 27 – 30 to do community presentations. We’ve contacted Alaska Airlines to see if they will donate her ticket.
\n* We agreed to hold a Logo Contest for FYA with an award of $150.00. Our Vista will look into this.
\n* Monologues: Our Vista, is writing these and interested in planning to use them as community awareness, potentially as an event. It was suggested Open Mic at College Coffee and \/ or Artisans Court Yard be utilized.<\/p>\n

CDBG Update:<\/span>
\n* We looked at the MOU, had questions regarding #6. It was decided that Marylee would discuss it with Margarita, then forwarded to Jeannie\/Danny Bramer who offered a sister in law to review it.<\/p>\n

Financials:<\/span>
\n* Taxes will be sent to Arlene for review next week. Brad agreed to review them first.
\n* Two Alaska Airline Credit Cards will be applied for. One for CC and one for FYA.
\n* We have been given an award from the Alaska Alpha Delta Kappa. Barb agreed to attend meeting April 14th with Marylee to receive the check in person.<\/p>\n

Board Bios<\/span> – please provide Patrick with a few statements (why we serve) as well as something a little more substantial for Marylee to use in Grant Applications.<\/p>\n

Vista Report:<\/span>
\nSarah introduced us to our Facebook presence. Fair is out, Downtown Markets (Mondays) and Farmer’s Market (Wednesday) are in. Will have to follow DEC regs. and fill out proper paper work, pay for fees, etc. We will be a resource for other community agencies as well – a referral service. Sarah is also establishing MOAs with many organizations, and researching funding opportunities.<\/p>\n

Retreat:<\/span> The board discussed taking time on a weekend for a retreat. This would include a time of getting to know each other as well as doing Program activities like working through the Constituency Model and developing the Case for Support, etc. Marylee will contact Mike Walsh.<\/p>\n

Dave’s Report:
\n<\/span>We have $45,184.86 in both savings & checking. Business is going well. Dave is talking to Gunnar Ebbesson for ideas about bringing up or finding a second counselor.<\/p>\n

Employee Alternatives:<\/span>
\nMarylee shared that the AmeriCorps members might not be the best choice for shelter staff. Missionaries and Jesuit Volunteers were discussed. It was suggested student interns be an extra – but not main staff. Marylee has an appointment to meet with folks involved in innerchange.org<\/p>\n

Jeanne and Danny Bramer were thanked for attending and invited to leave, as was Sarah Vista.<\/em><\/p>\n

New Board Members:
\n<\/span>The Board voted and agreed to change ByLaws to include 11 board members, not less than 5.
\n1) Dave Miller: application discussed and accepted
\n2) Kathryn Birch: application discussed and accepted
\n3) Ken Pleasant: at this time, his application was not accepted for a board position, but we look forward to a partnership and the support of Ken in the future as someone who can help with projects, etc.<\/p>\n

Board Mtg. 2\/7\/2012, submitted by Marylee<\/em><\/strong><\/h2>\n

<\/em><\/strong>5:24 – 7:00 Wilson & Wilson (Patrick, Barb, \u00a0Brad, Sarah Finnell, Sarah Smith, Marylee, Rhema absent)<\/h3>\n

Board Membership:<\/em><\/span> We welcomed Sarah Finnell, since she had been voted in via blog and we had extended an invitation to her a year or more, ago.\u00a0For future board members it was decided:<\/p>\n